Pedigree Project Specialist - Clinical Cancer Genetics

The Pedigree Project Specialist will report to the Supervisor of Cancer Risk Counseling in providing administrative clinic and research support in Clinical Cancer Genetics. In this primarily data entry-focused role, He/she will assist with the compilation, registration and submission of data and maintain in a pedigree/family history relational database for effective data flow associated with clinical information and research projects. This role will function to uphold the dynamic interface between clinical practice and research, maintaining a system for effective data flow associated with patient information and research projects. Assists with variety of activities including recruitment, data collection, follow up for participants and attends project related collaborative events. He/she must be able to work independently on assigned projects with minimal direction.

Essential Functions:

  • Assists Program Director or Principal Investigator with clinical and research follow-up, setting up timelines, and other long-term projects
  • Assists with the compilation, registration and submission of data and maintains a system for effective data flow associated with clinic records and research projects
  • Compiles and submits data on appropriate forms according to project requirements
  • Performs database entry.
  • Assists in preparing project evaluation instruments, collect and compile evaluations, assist in evaluating responses, and prepare summary reports.
  • Performs other administrative duties as assigned.
  • Assists with the compilation, coding, analysis and entry of data.
  • Assists with contacting, recruiting and tracking patients for studies.
  • Assists with the coordination of advertisement, implementation and follow up of participants for community events.
  • Assists PI in maintaining partners with appropriate community organizations.
  • Communicates with clinical and research staff.
  • Requests records and pathology blocks and slides from outside hospitals.

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.

Performs other related duties as assigned or requested.

Minimum Education and Skills Required for Consideration:

  • High school diploma plus 2+ years post high school college level education required. BA/BS degree or equivalent experience preferred.
  • At least 1+ years of experience with medical and/or research data and/or multiple project administrative duties, preferably in a health care or scientific setting.
  • Human Subjects course (federal program – may be accomplished after hire).
  • Administrative experience at Secretary level or higher preferred.
  • Professional demeanor, familiarity with medical terminology, Read, identify and extract pertinent data from medical record. Ability to search bibliographic, medical and scientific databases.
  • Excellent verbal communication and telephone skills.
  • Excellent written communication skills.
  • Ability to access and compile data in computer databases.
  • Ability to proofread documents.
  • Ability to research information.
  • Ability to troubleshoot problems.
  • Knowledge of computer software, MS Word, Excel and PowerPoint are required; MS Project, Progeny, Access, and EndNote software is preferred.

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy. Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

City of Hope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

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