Position Title: Facilities Planning and Logistics Specialist

Requisition: 4589

Position Summary:

Able to navigate and easily understand global initiatives and implementation through capital investments. Oversee internal project teams, planners and provide leadership to bridge between planning and construction teams and ensure project outcomes, goals and objectives are achieved. Manage project manager(s) assignments and performance related to quality, budget and schedule. Manage various scales of new construction and renovation projects (scale of projects varies $5K-$5M) and oversees multiple consultants/project teams.Oversee and perform activities from initial, programming, planning, design through construction and occupancy, project close out. Assist transition team activities thru to post occupancy review and modifications to physical environment.

Essential Functions:

  • Coordinates and manages pre-design and pre-construction activities engaging stakeholders including support, ancillary and logistical operations and activities with other COH departments as required to prepare for project implementation. Such as but limited to:
  • Evaluating client and customer requirements and makes appropriate design recommendations.
  • Evaluating space, furniture and equipment requirements and makes design recommendations.
  • Purchasing FF&E
  • Bidding and contracting for services including construction and relocation services.

Acts as a liaison with end users to determine scope of project requirements, develop project budgets for review, and required project schedule.

Develop project scope, schedule and budgetary estimate. Presents to end user and other responsible parties for approval. Scale of projects identified above (per Logistics Specialists: Evaluates space, furniture and equipment requirements and makes design recommendations.)

Selects design consultant and develops scope of services and contract. Administrates consultant performance, including adherence to project scope, quality of work, and adherence to design schedule. Scale of projects identified above.

Coordinates the designs and develops detailed architectural and engineering plans in accordance with organization requirements and in compliance with applicable regulations (such as ADA and OSHPD). Scale of projects identified above

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.

The following shared, organization-wide competencies describe the desired behaviors that will facilitate success at City of Hope:

  • Communication - Expresses ideas clearly and constructively (written and spoken, upward and downward, one-on-one and with groups).
  • Customer Service - Seeks to understand customer needs and works to exceed customer expectations (internal and external).
  • Initiative - Looks for opportunities to improve performance; manages time, work, and relationships effectively and efficiently.
  • Professionalism - Treats others with respect; abides by the institutional values; displays a positive and cooperative attitude; adheres to the workplace Code of Conduct and compliance policies.
  • Stewardship - Identifies efficiencies to reduce redundancy and/or elimination of tasks resulting in savings of cost, resources, and or/time.
  • Teamwork - Works proactively and collaboratively with others to streamline work and achieve mutual goals

Position Qualifications:

Minimum Education

Bachelor's degree Architecture, Construction Management or related field.

Experience may substitute for minimum education requirements

Minimum Experience

Demonstrated experience (3-5 years) working as a project manager or similar facilities role in a research and / or healthcare environment.


Understanding of architectural, engineering, construction and computer terms. Ability to read, understand and evaluate construction documents and specifications.

Required Certification/Licensure

Current CA driver's license and a good driving record for insurance purposes.

Experience: Other

Project Management Institution certification preferred.

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy. Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation's 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

City of Hope strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. City of Hope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.#LI-RA *CB-RA

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