EPMO Portfolio Manager
Working closely with the Director of the ePMO the portfolio manager independently enables the accountable ET member to be successful for their “top” level strategic priority. The value should be clear, demonstrative and measurable. The outcomes should be metrics driven.
Portfolio manager must have demonstrated skill in establishing and maintaining effective working relationships with “C” level executives and key SVP/VP and project stakeholders. This position requires superior project management, interpersonal, communication and presentation skills. In addition, the position requires an incumbent who employs tact and discretion and is motivated, self-directed, and a confident self-starter.
Key Responsibilities include:
- Direct oversight of the “top” level annual strategic priority (e.g. Invest in Innovation and Scientific Discovery, Expand Patient Access to our Care, Continue People and Infrastructure Investments, and Develop New and Expand Philanthropy Programs
- Works with Operations and/or aligned EPMO project managers to ensure project execution and outcome achievement
- Strong “influence” skills to align with the accountable ET member(s) to align to practices (project management, risk management etc.), strategies (metrics, goals, outcomes, strat priorities) utilizing tactics (negotiation skills, triple constraint, business relationship mgmt. principles)
- Drive the identification of “people”, “process” and “system” (not IT systems) capabilities required to move the initiative forward
- Play a central role in affecting the operations/business change readiness for the aligned initiative.
- Effective and objective escalation to EPMO Director the key concerns, issues related to the performance of the Portfolio and its Strategic Initiatives.
- Works with the aligned ET member to create reporting/status materials for pre-defined ET updates at ET meetings while keeping EPMO Director informed
- Develop sufficient level of understanding of all initiatives within the assigned portfolio that are within that portfolio and develop a strong broad/horizontal communication pattern across portfolios to tie in dependencies and synergies among initiatives and projects
- Conduct structured portfolio reviews
- Conduct weekly/monthly reviews with Project Managers for project performance within portfolio (schedule, budget, resource)
- Only as-needed and for specific assigned initiatives, manage the program/project through best practice EPMO standards and in accordance with balancing the business need with available resources:
- Executes all deliverables per plan and be a single point of accountability for program success. Develops detailed project work plans, time lines, and budgets. Maintains project assignments, monitors workloads, and resources to meet project requirements. Frequently reassesses project scope to ensure projects are carried out according to established plan and budget
- Provides direction and leadership and serves as resource to staff on all project tasks. Meets regularly to review project activities, consultant performance and management strategies.
- Project Control – Helps resolve issues and manage Change Requests, tracks action items. Proactively manage budget/Expenses, schedule, scope, risks and quality Drives status reporting per EPMO guidelines
- Reports to EPMO Director the data on project/program performance – proactive issue/risk mgmt. and report status dashboards – on time/on budget
- Adheres to EPMO project lifecycle – process, tools and guidance.
- Drive and participate in team building to establish an EPMO culture of excellence with industry best practices.
- Actively contribute in the EPMO Roadmap discussions, take ownership of deliverables towards the overall EPMO objectives
- Take ownership of segments of EPMO monthly meetings and other activities to promote EPMO culture of excellence within the EPMO community of practice
- Actively participate in optimization and support EPMO Operations processes and goals
- Responsible and Accountable for the following:
- Portfolio Status, Data requests & Reports (Accountable to EPMO Dir)
- Collateral for ET meetings per ET member (Responsible to ET member)
- Portfolio and/or Initiatives Monitor and Control (Accountable to EPMO Dir)
Minimum Education and Skills Required for Consideration:
- Bachelors in similar field (preferably healthcare administration, business or public health)
- 8-10 years’ experience in running large projects/programs with portfolio oversight.
- Project Management Professional Certification
- Strong organizational skills to effectively manage multiple projects from inception to completion, adhering to deadlines, within budget, quality and desired outcomes/metrics.
- Proven experience creating and delivering clear/concise communications, and an ability to speak and document in a summarized fashion.
- Past consulting background is recommended and viewed as an important success criteria
- Demonstrated skill in establishing and maintaining effective working relationships with executives, and other key stakeholders.
- Superior project management, interpersonal, communication and presentation skills.
- Employs tact and discretion and is motivated, self-directed, confident and a self-starter.
- PowerPoint, MS Project, PPM System usage, MS Office expert usage, Reporting/dash boarding skills to mine and summarize project data for executives
Preferred Education and Skills:
- Masters in similar field (preferably healthcare administration, business or public health)
About City of Hope
City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.
Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.
City of Hope strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. City of Hope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.
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