Coordinator, Nursing Research

This position provides administrative support to the Director and/or Research Scientist in planning, coordinating, and implementing all phases of identified long-term projects. Prepares project evaluation instruments, collects and compiles evaluations, assists in evaluating responses, and prepares summary reports. Bachelor’s Degree required.

Essential Functions:

Researches, gathers, organize, and summarize a wide variety of data (including confidential information) for research projects. Researches internet sites and professional journals for information and articles related to the project.

Assists in preparing project evaluation instruments, collect and compiles evaluations, assists in evaluating responses, and prepares summary reports.

Communicates routinely with steering committee members, advisory groups and outside consultants to track status of project. Develops tracking system for ongoing status of project.

Prepares and distributes written status reports on project plans, progress, and results of activities.

Establishes and maintains files and records for project.

Functions as liaison between steering members, outside consultants, and other City of Hope departments to assure free flowing communication and implementation of assigned tasks.

Performs administrative duties associated with scheduling and coordinating meetings including preparing agendas, gathering and organizing supporting information, and overseeing production and distribution of project documentation and related materials.

Attends steering committee, sub-committee and department director meeting. Records, summarizes, produces and distributes minutes. Disseminates information as requested.

Compose letters and memoranda from dictation, verbal direction or from knowledge of project. Drafts correspondence for researchers. Takes and transcribes dictation of a complex nature.

Prepares reports for sponsor from project data.

Develops and maintains internet website for the project and coordinates information input.

Some travel may be required

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.

Performs other related duties as assigned or requested.

The following shared, organization-wide competencies describe the desired behaviors that will facilitate success at City of Hope:

1. Communication – Expresses ideas clearly and constructively (written and spoken, upward and downward, one-on-one and with groups).

2. Customer Service – Seeks to understand customer needs and works to exceed customer expectations (internal and external).

3. Initiative – Looks for opportunities to improve performance; manages time, work, and relationships effectively and efficiently.

4. Professionalism – Treats others with respect; abides by the institutional values; displays a positive and cooperative attitude; adheres to the workplace Code of Conduct and compliance policies.

5. Stewardship – Identifies efficiencies to reduce redundancy and/or elimination of tasks resulting in savings of cost, resources, and or/time.

6. Teamwork – Works proactively and collaboratively with others to streamline work and achieve mutual goals.

Minimum Education and Skills Required for Consideration:

Minimum Education: Bachelor’s Degree

Minimum Experience: Three years office experience or experience in a professional environment.

Experience during College/University education may substitute for minimum office experience required.

Required Courses/Training: Computer experience

Skills/Abilities:

Excellent oral/written communication and organizational skills

Foster/promote a positive image/professional appearance.

Work well in a multi-cultural environment.

Promote positive customer relations.

Answer telephones

Compile and enter data into computer programs

Maintain filing systems

Alpha/numeric filing

Schedule meetings

Communicate with others to gather information

Compile data

Compose correspondence and proposals

Coordinate flow of services

Coordinate requests

Prepare reports, including manuscripts and proposals

Literature searches

Educational objectives

Curriculum formatting

Team work

Project organization

Tracking

Software:

Microsoft Windows, required

Microsoft Word, required

Microsoft Excel, preferred

PowerPoint, preferred

FrontPage, preferred

Microsoft Publisher, preferred

Internet proficiency, required

EndNote

Machines/Equipment:

Calculator

Computer peripheral equipment

Fax

Microfiche/microfilm reader/printer

Personal computer

Photocopier

Typewriter

Working / Environmental Conditions:

Atmosphere and environment associated with an office setting

Occasional pressure due to deadline requirements

Requires judgment that could affect image of the City of Hope

Requires availability during grant preparation/submission

Tobacco-free campus

Physical Demands: Light physical effort (lift/carry up to 15 lbs.)

Mostly sedentary work

Occasional standing/walking

New Acuity: ability to see clearly at 20 inches or less

Accommodation: ability to adjust vision to bring objects into focus

Works at tasks involving focused concentration

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy. Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

City of Hope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.


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