Business Director, T-Cell-Immunotherapy, Multiple Myeloma and Transplant Centers Hematology Institute

The Business Director for the T Cell Immunotherapy, Multiple Myeloma and Transplant Centers is responsible for the development, implementation, coordination, training and leadership (administrative/organizational, and financial) of the three centers research administration. To this end, the Business Director works closely with the Senior Director of Research Business Operations in strategically and proactively managing the various hematology centers, including interpreting sponsored research requirements, comprehensive training, development of effective processes and procedures, on-boarding of new faculty and staff, day to day financial planning and annual budget production, on-going assessment and implementation of effective operational and financial processes, ensuring compliance, facilitating the activation of clinical trials within the departments and oversight of all departmental research activities, including grant/contract submission, and post award administration of research and all departmental operational activities.

Essential to this role is to provide management and oversight for at least three business managers within this critical domain. S/he also facilitates efficient and effective communication between center managers to ensure that COH research meets the highest standards for speed, safety, effectiveness, and quality in a manner that enhances the reputation of the organization both nationally and internationally. S/he participates in strategic planning for the Hematology Institute and implements performance improvement plans. The position requires close collaboration with the faculty, department chair, center directors, Senior directors and SVP to manage projects and ensure compliance with timelines, protocols, and financial and sponsor regulations to achieve these objectives. The Business Director, T Cell Immunotherapy, Multiple Myeloma and Transplant Centers should exhibit the following characteristics:

  • Demonstrates expertise in a variety of fields related to the conduct and management of sponsored research and clinical trials
  • Relies on experience, expertise and judgment to define and accomplish goals
  • Fosters a personal and corporate reputation of professionalism, pragmatism, decisiveness, and collaboration
  • Facilitates effective communication among leaders and stakeholders at all organizational levels
  • Leads, directs, and mentors the work of others to oversee the conduct of innovative research and advance the standard of care towards best practices in research
  • Engages in continual efforts to understand and improve the people, processes, and tools utilized to achieve COH’s mission
  • Develops and implements performance metrics and utilizes them effectively in making strategic process and business decisions

Essential Functions:

Human Resources

  • Directly supervise business managers who coordinate staff support functions for all research activities including purchasing, payroll, financial reporting, research operations support, grants administration, post award monitoring and reconciliation, compliance tracking and reporting and reconciling space and asset inventory systems, and web pages.
  • Indirectly supervise administrative analysts and clerical staff through business managers.
  • Administer performance evaluations.Develop performance improvement strategies and refer to HR as appropriate Coordinate required components of employee recruitment.Manage job and status changes within organizational guidelines.Assists with visa applications.Serves as liaison with area supervisors.
  • Create effective training programs, policies and processes to ensure work standardization among the business managers and the business directors across the complete Research Operations organization.

Financial Management

  • Develop, prepare and manage institute cost centers including areas such as expenditure control, revenue monitoring and invoicing. Develops long-range financial plans, analyses, and recommends adjustments where appropriate. Works to ensure that costs are allocated appropriately across all internally and externally funded programs.
  • Actively engage in ongoing review of policies, procedures, business practices, and reporting to ensure compliance with internal and external regulations and guidelines, leading efforts for continual improvements in effectiveness, efficiency, and compliance.

Research Administration Management

  • Oversee the departmental pre-awardand post award basic and clinicalresearch processes within the basic and clinical research departments, ensuring accurate and timely submissions of grants, adhering to funding agency, institution and department policies and guidelines.
  • Through Business Managers, provide leadership and oversight of pre- and post- grant process and grant activity.Work with Business Managers, Department Chair and PIs to develop federal grant proposals. Coordinate activities with Office of Sponsored Research and other collaborators.
  • Manage spending on grants so that all expenditures are appropriate and allowable within the grant budget and year end.In partnership with the budget administrators of CTSS, the Business Director will work to provide input on the investigator initiated studies in terms of adherence sponsor guidelines and institutional budget determinations.
  • Partner with Research Finance and CTSS to coordinate clinical trial financial activities such as budgeting, invoicing, and recharges.
  • Partner with Research Business Operations Business Directors to continually improve communication and collaboration with partner groups (e.g., CTSS, OSR, Research Finance, Grants Accounting, Supply Chain, HR, ITS)
  • Oversee departmental processes involving both federal and pharmaceutical companies and ensure timely submission of required documentation on behalf of investigators.
  • Stay abreast of the research portfolio and goals by attending standing Disease Team meetings and relevant scientific seminars.

Operational Support Services

  • Establish, maintain, and strengthen close working relationship with central departments.Coach and mentors new managers in all areas of Research Operations.Serve on committees as requested.

Facilities Operation and Space Management

  • Manage facilities, space utilization, building and equipment safety and maintenance.
  • Coordinate optimal and efficient use of COH resources across all groups and laboratories.

Strategic Planning

  • Take a principle role in strategic planning for the Institute along with other management staff.

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.

Performs other related duties as assigned or requested.

Minimum Education and Skills Required for Consideration:

  • Bachelor’s degree in business, finance or related field. Master’s degree or MBA preferred.
  • 8 -10 years of business management experience in an academic research or healthcare environment. 5 years of progressively responsible management experience. Demonstrated experience in budget development, clinical trial budgeting, grants management and space planning.
  • Excellent interpersonal and organizational skills.
  • Excellent communication skills.
  • High level of integrity and honesty in maintaining confidentiality.
  • Strong research administration skills

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy. Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

City of Hope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.#Li-RA

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