Admin Dir Scientific Affairs

Requisition ID: 8669

Job Title: Administrative Director, Scientific Affairs


Administrative partner to faculty leadership in solid tumor providing overall coordination, direction and oversight of the strategic direction of solid tumor scientific research endeavors. Oversees pre-award process, develops and implements strategic plan, coordinates the proposal calendar, ensures grant quality and monitors publications resulting from research.

Essential Functions

  • Develop a Strategic Academic/Scientific Communications Plan in collaboration with Program Leaders/staff from each Disease Team and Program Managers/Coordinators to support the timely preparation and submission of grants, manuscripts, clinical study protocols, abstracts, posters, oral presentations, and other relevant scientific documents.
  • Implement, manage, and modify the Strategic Academic/Scientific Communications Plans in collaboration with the Program Leaders/staff and Program Managers/Coordinators on an ongoing basis to ensure relevance and timely execution.
  • Oversee the provision of assistance in scientific writing/editing; illustrations/creative services; grant preparation, submission/resubmission; and clinical study protocol preparation/iRIS submission/response to the IRB/CPRMC to produce high quality, accurate, scientifically sound, consistent, and impactful deliverables for each of the Disease Teams.
  • Provide scientific writing and editing support to ensure high quality scientific documents including: manuscripts for peer-reviewed journals; scientific grants; abstracts; posters; presentations/slide sets for scientific and medical meetings; and other relevant documents.
  • Directly supervise and monitor the work of the scientific writer(s)/protocol writer(s) and illustrator(s).
  • Meet with Program Managers/Coordinators to discuss, inform, and help resolve problems and issues surrounding grant preparation/ submission/resubmission; manuscript preparation/submission/resubmission; protocol preparation/submission/response; and other relevant academic and scientific affairs.
  • Oversee links between the Office staff and other City of Hope staff including basic/clinical/translational investigators and other departments and divisions such as biostatistics, development, and patient advocacy groups; and foster communication/collaboration between faculty and staff as well as intra/inter Program collaborations where appropriate.
  • Develop ability to accurately predict expectations and outcomes by journals, granting bodies, and regulatory agencies (IRB/CPRMC); and use this information to help each of the Disease Team Leaders and staff target appropriate funding opportunities (for grants), journals (for manuscripts), and meetings (for abstracts, posters, and presentations) to improve the likelihood of success and advancement of the Programs.


  • Master’s degree

Preferred Education and Experience

  • Advanced degree in sciences or PhD
  • Grant proposal writing
  • Grant administration
  • Scientific understanding

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

City of Hope strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. City of Hope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

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