Administrative and Finance Assistant

Administrative and Finance Assistant

Here’s what you need to know...

Located in Exton Pennsylvania in the suburbs of Philadelphia, Circa is a fast-growing, independent, full-service advertising agency specializing in the animal healthcare industry. We offer competitive salaries, comprehensive health benefits, a 401k plan, and the ability to take ownership of your work. We provide our clients with great thinking, great creative, and the same passion that they have for their products and brands. At Circa, we’re all about CREATING MORE…noise, value, impact, insight!

Here's what you want to know...

We're a fun bunch of folks who love what we do and hope you do too. We’re also a "roll up your sleeves and just get it done" kind of company. And we're extremely picky about the people we invite to join our work family, so the fit MUST be right for both of us. Send us a shout-out. We promise to get back to you as soon as possible.

The nitty-gritty details about the position…

We are currently seeing an Administrative and Finance Assistant. Team members at Circa can come from a variety of backgrounds including high science, human health marketing, animal health marketing, etc., and possess a wide range of experience. At the most basic level, the Administrative and Finance Assistant role is a support position responsible for providing day-to-day administrative support and for assisting in the update and maintenance of bookkeeping tasks.

Job Accountabilities

  • Process and review vendor bills
  • Process and review credit card bills and allocate project related expenses, getting clarification as needed to properly assign expenses
  • Process and review expense reports
  • Develop regular and ad hoc reports and spreadsheets for management
  • Enter client invoices into database [Quickbooks]
  • Process and review all project expenses to ensure they are identified correctly as either billable or non-billable

Job Requirements

  • Professional administrative or data entry experience
  • Consistent attention to detail
  • Self-starter with the ability to work independently as well as with a team
  • Excellent quantitative, analytical and spreadsheet skills
  • Excellent organizational skills, follow-up skills, attention to detail and the ability to multi-task
  • Strong interpersonal and communication skills
  • Knowledge of the following Microsoft Office applications:
    • Microsoft Word
    • Microsoft Excel
    • Microsoft PowerPoint
  • Knowledge of QuickBooks and Workamajig a plus

Interested? Great!

Apply at Please note: Out-of-area candidates are welcome to apply; however, we do not offer relocation expenses.

Thank you for your interest in Circa!

Meet Some of Circa Healthcare's Employees

Lee P.


Lee ensures that the content he writes for Circa Healthcare's clients balances tone and message with creativity to convey important and relevant information to their audiences.

Dan F.

Project Manager

Dan serves as the connection point between Circa Healthcare's Client Services and Creative Teams—establishing timelines and budgets for each project that comes in.

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