Regional Management Assistant

This hourly position is responsible for administrative and secretarial support for our regional management team which consists of approximately 5-7 senior managers. Support will be in the area of: Store Operations and Sales, Loss Prevention, Service Operations, Human Resources, Business Office Administration, and Merchandising. The Regional MA will also assist store operations with various functions such as recruitment advertisement, communicating store policy and processes, payroll and staffing, and other general administrative duties. This individual will have heavy contact with managers and associates from the stores as well as with job applicants. They may also be called upon to support other regional initiatives and projects as they arise.

Responsibilities include:

~Secretarial and clerical duties including but not limited to data entry, use and creation of MS Excel spreadsheets, creating and printing system reports, filing, and maintaining management team’s travel calendars.

~Assists with processing of payroll and researching payroll related issues as needed.

~Coordinate regional events/meetings and conference calls for management team.

~Assist recruiting related activities such as coordinating interview schedules, administering candidate testing and on-line applicant background questionnaires.

~Process invoices for regional office as well as completing travel expense reports.

~Order office supplies, maintain phones and cell phone accounts, orders business cards, and issue proximity cards.

~Assist Human Resource functions with reports for Short-Term Disability, Worker’s Compensation, I-9s, Travel and Expenses, and Sales Training.

Requirements include:

~Multi-task in a high energy, fast-pace, work environment while supporting multiple managers.

~Strong organizational skills.

~Ability to work independently with limited direct daily supervision.

~Use MS Word and Excel daily creating spreadsheets and other documents, demonstrating advanced PC skills.

~Use PowerPoint skills to assist Management team with creating and editing presentations and projects.

~Use of strong written and verbal communication skills, with various levels in the organization.

~Exceptional internal and external customer service skills.

~Maintain confidentiality with regard to company and associate records and information.

~Complete CarMax provided training as required.

~Report Loss Prevention and/or Human Resource related issues to management.

~Wear CarMax approved uniforms for daily office attire.

Back to top