Senior Administrative Assistant (Admin Assistant III)

Towers Crescent 2 (12067), United States of America, Vienna, Virginia

At Capital One, we're building a leading information-based technology company. Still founder-led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit. We are succeeding because they are succeeding.

Guided by our shared values, we thrive in an environment where collaboration and openness are valued. We believe that innovation is powered by perspective and that teamwork and respect for each other lead to superior results. We elevate each other and obsess about doing the right thing. Our associates serve with humility and a deep respect for their responsibility in helping our customers achieve their goals and realize their dreams. Together, we are on a quest to change banking for good.

Senior Administrative Assistant (Admin Assistant III)

A great opportunity exists for a detail oriented, innovative, confident, and experienced professional to work with a stellar team in a growing business. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Senior Administrative Assistant (Administrative Assistant III) to support 4 to 6 attorneys in the Capital One Legal Department.

The ideal candidate is team oriented and has the ability to work with other administrative professionals collaboratively, ideally possesses flexibility, is able to adapt to constantly changing demands, and is capable of taking on new and unfamiliar tasks. This position is extremely pivotal to the success of a well-run, efficient team.

CAST (Corporate and Strategic Transactions) is a group within Capital One's Legal Department that is comprised of a dynamic group of attorneys and legal professionals who provide counsel and support for Capital One's broad range of transactions, including capital markets transactions, strategic investments, mergers & acquisitions, complex procurement and outsourcing contracts, digital and technology transactions, line of business transactions, partnerships, marketing arrangements, and real estate contracts. Attorneys and legal professionals within CAST advise our diversified businesses on a broad range of matters within their areas of responsibility in a dynamic and stimulating environment.

In addition, through its bold initiatives, state of the art infrastructure, breadth of talent, and dynamic work environment, the Legal Department of Capital One is one of the most highly admired corporate legal departments in the country.

You will be responsible for performing an array of administrative and clerical functions, supporting 4-6 attorneys on a daily basis. You will serve as an information and communication manager; plan and schedule meetings by managing calendars; handle travel arrangements; create expense reports and disseminate information by using telephone, e-mail and mail services. You will renew attorneys' bar and association memberships and assist in CLE registrations as well as special projects as needed.

Responsibilities

  • Manage calendars for 4-6 attorneys, including scheduling various meetings and calls; reserving conference rooms; organizing catering, audio/video, and other essential services as needed; assessing and prioritizing meeting invitations
  • Schedule travel and create expense reports using Capital One systems
  • Open, adjust and close legal matters in online data management tools, as requested
  • Prepare professional business communication documents including memos, letters, emails and decks
  • Process mail by evaluating, categorizing, and distributing as appropriate
  • Be familiar with all office equipment such as scanners, fax machines, copy machines, and multi-line phones
  • Maintain confidential records and files
  • Build and maintain good business relationships with executives, associates and administrative staff across the organizations
  • The ability to manage multiple projects, take on new responsibilities, autonomously provide assistance as required and handle novel issues is critical


Qualifications

Basic Qualifications:
  • High School Diploma, GED, Equivalent Certification, or Military Experience
  • Proficient in Microsoft Office
  • At least 2 years of administrative experience


Preferred Qualifications:
  • Associates Degree
  • 5 years of law firm/in-house administrative experience
  • 2 years of experience in verbal and written communications
  • Familiarity with commercial transactions
  • Ability to work in a fast-paced environment with minimal supervision
  • Excellent analytical, verbal and written communication skills
  • Strong organizational skills with impeccable attention to detail
  • Ability and willingness to work as a team player, with comfort interacting with associates across departments and job levels


At this time, Capital One will not sponsor a new applicant for employment authorization for this position.


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