Accounts Payable Specialist

About our Company:

Bunkhouse is a hospitality company created by hotelier Liz Lambert that believes in inspired design, connection to place and the value of community. Bunkhouse has designed and developed a celebrated portfolio of hospitality projects including Hotel San José, Hotel Saint Cecilia, Austin Motel, and Jo's Coffee in Austin, Hotel Havana and Ocho in San Antonio, El Cosmico in Marfa, Texas, The Phoenix in San Francisco, California, and Hotel San Cristobal in Baja, Mexico.

Responsibilities:

  1. Adhere to all standards of operations, policies and procedures, manuals, training material, memos and verbal instruction

  2. Receive and verify invoices, check requests and expense reports

  3. Verify that transactions comply with financial policies and procedures, i.e. proper approvals are obtained, prices and quantities are verified, etc.

  4. Prepare batches of invoices for entry into accounting systems

  5. Enter invoices for payment in a timely manner, ensuring all expenses are accounted for in the correct month;

  6. Manage weekly check runs, communicating with Controller and Staff Accountants to ensure cash flow is being monitored and update cash spreadsheets for applicable properties

  7. Prepare and distribute vendor checks

  8. Prepare manual checks as and when needed

  9. Record ACH and wire payments in accounting systems and handle reconciliation of credit card charges and payments

  10. Maintain the accounts payable aging lists

  11. Maintain and analyze general ledger expenses, making corrections as necessary

  12. Implement and maintain organization of workspace and vendor files

  13. Keep AP related filing up to date to facilitate ease of research

  14. Forward vendor statements to staff accountants and assist in researching and resolving discrepancies

  15. Correspond with vendors, respond to inquiries and maintain positive vendor relationships

  16. Process month-end and year-end AP closing

  17. Provide month-end support to Bunkhouse accounting team

  18. Prepare and distribute yearly 1099's

  19. Actively participate in implementation of new PO System and corporate policies and procedures

  20. Ensure open lines of communication with all departments and upper management at all times via email, log books, meetings, etc., to ensure all needs of the properties are met

  21. Attend relevant meetings

  22. Provide assistance to staff at various properties

  23. Ensure deadlines are met by staff at various properties in order to be able to process Month End

  24. Perform other duties/projects as assigned by the Staff Accountants, Controller or VP of Operations

Reporting relationship:

Reports Directly to: Controller

Also works for: CFO/Senior Staff Accountant

Directly Supervises: None

Indirectly Supervises: None

Education and Experience:

  1. High School diploma or general education degree (GED). College Degree preferred

  2. General understanding of the Accounting cycle and company chart of accounts.

Competencies:

  1. Ability to handle high volume, multi-entity, multi-bank account invoicing with high accuracy

  2. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals

  3. Ability to write routine reports and correspondence

  4. Ability to speak effectively before groups of co-workers and various properties staff

  5. Ability to understand and work in various accounting systems and property software programs

  6. Ability to create documents in Excel and Word

  7. Ability to apply concepts of math including: addition, subtraction, multiplication, division and algebra, using whole numbers, common fractions, and decimals

  8. Must be highly organized, accurate and attentive to detail

  9. Ability manage vendor expectations while maintaining company policies and possible cash-flow limitations

  10. Ability to show good judgment and confidentiality

  11. Must have good communication and problem-solving skills and be proficient at prioritizing

Compensation & Benefits:

Bunkhouse offers competitive wages, a superior benefits and PTO package, and a liberal working environment that fosters individuality and creativity.

Bunkhouse Core Values:

  • BE REAL. We treat everyone like human beings. We are respectful and authentic, we listen, and we develop meaningful relationships with guests, customers and each other. We encourage our employees to have a voice and to use it to improve the work we do.
  • CREATE MAGIC. In design, service and all things, we go above and beyond to inspire. Every detail counts, and we believe that our work is a collaboration that depends on all of us bringing our creativity and passion to work with us every day.
  • BE HERE NOW. In our work, creating a sense of place is important. We contribute to the fabric of our respective communities by honoring, representing and supporting the communities in which our businesses exist. We make it our goal to be experts on our cities, and we leave travelers with a sense of where they have been.
  • EMBRACE ADVENTURE. We don't always know where the road will lead, but we know that we'll have each other along the journey. We strive to learn and grow from our experiences, to create meaningful structure along the way and, in some cases, to embrace chaos when necessary.
  • LOOK TOWARDS THE FUTURE. We work with a spirit of continuous improvement in all areas. We seek to provide a path of growth for all of our employees and for Bunkhouse as a whole.

See Inside the Office of Bunkhouse

With a passion for design, tireless attention to detail, and a commitment to creating authentic culture, Bunkhouse creates properties that have earned a unique place in the hearts and minds of those who visit. Bunkhouse has a reputation for building memorable experiences that offer more than just a good night's sleep and a great cup of coffee.


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