Payroll Specialist

payroll Specialist JOB SUMMARY
Performs all activities necessary to process one (1) or more payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. In addition, the position is responsible for maintaining knowledge and understanding of regulated and required accounting principles, payroll taxes, and government payroll regulations, and human resources compliance regulations. Under limited supervision, assists in the development and administration of policies, programs, and processes relating to all phases of human resources activities.


  • Process semi-annual and monthly payroll for multi-site organization
  • Review, analyze and verify payroll reports for accuracy and make necessary adjustments through established procedures
  • Work closely with payroll vendor to make any corrections for adjustments
  • Process earning verifications, bonuses, garnishments, 401k loans, or any other special payments, deductions or earning verifications
  • Research and respond to routine employees inquiries regarding payroll calculations and deductions; investigate and make appropriate corrections.
  • Record and maintain the accumulation and use of PTO/Comp time
  • Review and ensure accuracy of approved timesheets prior to processing payroll
  • Reconcile payroll deposits, tax withholdings, wage garnishments and benefit/voluntary deductions
  • Administers various human resources plans and procedures; assists in development and implementation of personnel policies and procedures
  • Performs benefits administration to include enrollment of new employees, change reporting and approving invoices for payment
  • Assists with keeping records of benefits plan participation such as health & welfare plans and 401-k plan, personnel transactions such as hires, promotions, transfers, and terminations
  • Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures are followed
  • Responds to inquiries regarding policies, procedures, and benefit programs
  • Generate fresh ideas and maintain a high level of knowledge around regulation, state and federal laws
  • Maintain EE changes in payroll/HRIS (IPS) and in employee expense system (ExpensAbles)
  • Final approval of employee expenses
  • Set up and maintenance of employee information in the time and billing system (CPAS)

Additional Duties included but not limited to:

Other necessary tasks happen less often than every pay period. Creates ad hoc reports for Firm Administrator as requested.

  • Bachelors of Science or Bachelors of Arts degree preferred
  • 3-5 years of payroll processing experience required
  • 2-3 years of prevailing wage/certified payroll processing experience required
  • Intermediate knowledge of Microsoft Excel required
  • Outsourced payroll or other HRIS system knowledge highly preferred
  • Certified Payroll Professional preferred
  • To perform this job successfully, an individual should have strong computer skills, including intermediate to advanced Microsoft Excel knowledge
  • In addition knowledge of CPAS Timekeeping is preferred
  • Great attention to detail, organization and accuracy
  • Ability to work in a team environment
  • Committed to excellence and pride in all work
  • Strong analytical skills and attention to detail
  • Excellent communication skills (verbal, written, interpersonal)
  • Proficient with Microsoft Suite and related accounting systems
  • Ability to work independently with enthusiasm while managing competing priorities and participating in diverse initiatives under tight deadlines
  • Goal oriented self-starter with strong interpersonal, organizational and time management skills
  • Demonstrate consultative skills in working with internal customers
  • Demonstrate ability to handle numerous tasks simultaneously and ability to adapt in a fast paced environment

Brown Smith Wallace is proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by the law. Brown Smith Wallace is committed to providing a workplace free of any discrimination or harassment.

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