Facilities Coordinator (JR1012775)

    • Deer Park, NY

Company Description

Broadridge, a global fintech leader with over $4 billion in revenue, provides communications, technology, data, and analytics. We help drive business transformation for our clients with solutions for enriching client engagement, navigating risk, optimizing efficiency, and generating revenue growth. Broadridge employs over 10,000 full-time associates globally with a significant presence in North America, Europe, and Asia. Please visit our website at www.broadridge.com to learn more.

Job Description

Broadridge is growing! Are you looking for a new challenge?

Our mission is to attract, develop and retain extraordinary talent. Being a place where exceptionally driven and hardworking people want to work is how we deliver award-winning services to our customers and ultimately create customer value. Are you a self-starter who demonstrates strong initiative and a desire to grow with an organization that has been continuously recognized as one of the top large employers to work for in New York? If so, this is your chance.

We are actively seeking a Facilities Coordinator for our Deer Park office. As our Facilities Coordinator, you will work as part of a team that handles the day to day operations of the facilities. Your day-to-day activities will involve answering calls at the Facilities Help Desk, receive and refer visitors, dispatch facilities personnel, contact vendors and create and maintain name plate requests

Responsibilities:

  • Process and copy invoices to be sent to finance for payment while making sure they have proper signatures
  • Assist in resolving payment issues
  • Assist in obtaining proposals from contractors
  • Research alternative suppliers/vendors
  • Certificates of Insurance - contact vendors and maintain updated file for all COIs, ensure all meet Insurance Requirements from Risk Management
  • Organize, order & distribute uniforms for all Facilities Department associates across the domestic locations
  • Create and print signs for meetings and the Facilities Department
  • Schedule and coordinate internal and external meeting requests
  • Schedule conference rooms and meeting equipment requests
  • Prepare and distribute correspondence as necessary
  • Provide support for the Facilities staff
  • Attend meetings and take minutes when necessary
  • Set up new vendors
  • Process requisitions in Oracle
  • Order all facilities supplies
  • Keep inventory of all facilities supplies
  • Maintain monthly invoice and unplanned expense reports
  • Process check requests

Requirements:

  • Attention to detail
  • Good oral and written communication skills
  • Ability to take direction and work under pressure due to time constraints
  • Ability to prioritize
  • Punctual and dependable
  • Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint & Outlook)
  • 3+ years administrative experience
  • Associate’s Degree

 

 

Additional Information

Broadridge is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other protected status. "Our Associates Matter. Everyone Benefits from Diversity & Inclusion. Diverse & Inclusive Teams Drive Growth." US applicants: Click here to view the "EEO is the Law" poster.

Broadridge is the leading provider of investor communications and technology-driven solutions, helping broker-dealers, banks, mutual funds, and corporate issuers manage risk and accelerate growth.

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