At Box, we are looking for a Sr. Administrative Assistant to support two Vice President's within the Product organization.
As the resident logistics and operations guru for your execs, you will be a master-problem solver and ready to tackle issues before they arise. You have top-notch communication skills and are adept at building strong relationships with multiple stakeholders. You are keen on being a central piece of the organization and have a knack for understanding the pulse of the team and anticipating operational cycles and the needs of individuals before they arise. You thrive in a role where you own processes end to end without micromanagement. You are able to see the big picture and understand how the big picture breaks down into its component pieces. You have exceptional attention to detail while executing on the pieces.
The role will live at the heart of the Product organizations and thus it will be necessary to become familiar with the team and team operations as a whole. Acute business judgement and communication skills are needed to collaborate with a variety of people and job functions both inside and outside of the respective orgs.
Will support two to three VPs in the Product Organization
Manage and optimize the complex and dynamic calendar of each VP. This includes coordinating with both internal and external parties.
Arrange domestic and international travel
Prepare monthly expense reports
Work with the Executive Assistant to the Chief Product Officer on special projects for the Product team.
Serve as a liaison for your executives to other individuals, teams and departments.
2+ years experience with making the impossible happen (e.g. executive admin support, complex logistics management, etc.)
Strong people skills and a proven record of building and maintaining successful relationships.
Excellent project management, prioritization and organizational skills.
Outstanding written and oral communication skills.
Desire to hit the ground running and own reoccurring processes to continuously optimize results and leave things better than when you got them
Exceptional organizational skills and time management skills
B.A./B.S. from 4 year college/university
Experience with Google Calendar, Coupa, and Concuris a plus!