Office Manager/Executive Assistant, Chicago

Bluewolf, an IBM company, is a global consulting agency that builds digital solutions designed to create results. Now. We’re the proven Salesforce strategic partner for a reason— our technology-driven method combines our team’s years of experience with cloud solutions that continually connect our clients with their customers. We specialize in leading cloud technologies like Salesforce, but our clients come to Bluewolf for so much more than our technical expertise. We serve a community of future-focused industry leaders dedicated to building the next generation of digital experiences. The way we see it, when business is done in real time on the cutting edge, it’s always now.

We need someone who will work hard with a smile on their face, know when to have fun, and know when to buckle down and get the job done! After all, it’s up to you to make that happen… Do you have that motivation and drive to be a self starter at a company that is doing well, filled with others of the like?

Our culture is highly entrepreneurial, which means that people who put in the work up front and who are genuinely excited by the prospect of helping to further grow a company that is already quickly expanding are rewarded quickly – both in the sense of feeling a level of satisfaction in having helped clients solve problems as well as for one’s career path. We’re a very collaborative culture, which means you talk to people across all functions on a daily basis and as a result gain exposure to virtually all aspects of a business, which can help you figure out where your true talent lies (while being paid for this initial step in your career). You also have access to the highest execs in the company, who have an open-door policy of listening to any/all fresh ideas. This position reports directly to the Director of Facilities. The key focus is on strong communication, quick response time, and being detail-focused.

Office Manager/Executive Assistant

  • Managing the day-to-day operations of central office & local Managing Directors
  • Planning and scheduling meetings and appointments
  • Managing projects and conducting research
  • Preparing and editing correspondence, reports, and presentations
  • Making travel and guest arrangements
  • Oversee and coordinate maintenance and upkeep of office organization and cleanliness
  • Greet and host guests
  • Keep stock of and order office supplies and snacks as needed
  • Manage office conference room and conference room calendars
  • Serve as liaison between the company and building management
  • Respond to ad-hoc requests from office staff
  • Accept and ship out packages and mail
  • Support Facilities as needed
  • Manage relationships and contracts with vendors including but not limited to office supplies, plant service, furniture, and snacks
  • Employee Engagement
  • Welcome and orient new hires to the office
  • Plan and coordinate regular office events
  • Encourage and develop ideas for staff team-building
  • Own monthly office staff meeting
  • Working in a fun, professional environment in Chicago

Desired Skills and Experience:

  • 2+ years experience in office operations
  • Must be able to work efficiently and independently with minimal and remote supervision
  • Strong project management and problem-solving skills
  • Experience in Google applications a plus
  • Obtain Salesforce certification after start

Meet Some of Bluewolf's Employees

Andrew O.

Sr. Salesforce Consultant

Andrew works hands-on with businesses to help them build out their Salesforce platform. To do so, he talks with them in detail about how he can improve their operations.

Sydney D.

Salesforce Consultant, Beyond

As part of the New York-based Beyond Team, Sydney works with clients to help them build out beautiful solutions for their customers using the Salesforce platform.

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