BRP-Integration Auto Generated Title- 254688

Job Description: Administrative Assistant

BlackRock is sourcing an experienced Administrative Assistant who functions in an efficient, detail-oriented, professional and proactive manner. The ideal candidate has significant experience supporting senior management in a fast-paced global financial services firm as well as managerial and project management/analytical experience. The candidate should be a team player, resourceful, organized, professional, communicative, and able to leverage the managers' time by completing tasks independently. The position is based in New York, NY

Responsibilities:

  • Provide additional core administrative support: maintain busy calendars; schedule meetings; ensure managers stay on schedule; meet and greet visitors and clients; coordinate conference rooms; arrange for AV needs and catering; set up and breakdown hospitality for internal and external meetings; make files and copies; bind presentations
  • Provide Reception support as needed
  • Handle travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
  • Process expense reports with correct billing and out of pocket reimbursements via Concur
  • Facilitate and execute the onboarding of new hires
  • Participate in ad hoc projects and disseminate the information as specified
  • Edit presentations and reports, proofreading documents for appropriate grammar, punctuation and spelling
  • Ensure integration to functions and rest of FMA globally

Qualifications and Skills:

  • Minimum five years of corporate administrative/analyst experience in roles that interfaced with external clients and executive management, preferably in a top financial services firm
  • Superior skills in MS Word, Excel, Outlook, PowerPoint; experience and proficiency working with automated expense tracking, online travel and similar systems
  • Excellent analytical, interpersonal, communication and organizational skills
  • Passion for team building, forging connections and fostering firm culture
  • Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines
  • Able and willing to work independently, with minimal guidance in a fast-paced, demanding environment
  • College degree preferred, or equivalent experience
  • Must be reliable, flexible true team player with a "can do" attitude

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, disability, veteran status, and other statuses protected by law.


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