Front Desk Receptionist

The Front Desk Receptionist is responsible for handling building management, reception and general office administration tasks for our Woodbridge, New Jersey office. This role requires a high level of organization; the capacity to juggle many tasks at once; and the ability to interface with all levels of employees, clients, vendors and candidates. This role offers great career progression and grow opportunities for the right candidates.

Key Areas of Responsibility:

  • Answering, screening and forwarding in-coming calls as needed, while following applicable guidelines
  • Hosting visitors and checking identification of all personnel
  • Organizing incoming and outgoing mail, including carrier deliveries, usage of the postage meter and interoffice mail distribution
  • Ordering office supplies, overseeing Staples account, and maintaining inventory (including new hire supplies, such as business cards, nameplates and other miscellaneous workstation items)
  • Assisting with coordination and preparation for on-site meetings (such as Board meetings, sales team meetings or all-hands meetings)
  • Stocking supplies in the Office kitchen
  • Supporting departmental teams with miscellaneous clerical & administrative duties or special projects as requested or assigned, including HR and the Senior Team
  • Coordinating and negotiating with vendor services
  • Processing and approving applicable facilities invoices
  • Maintaining building maintenance files, and vendor service files
  • Organizing any shipment requirements

Requirements & Skills:

  • Highest level of professionalism with the ability to maintain confidentiality
  • Effective verbal and written communication skills, customer service skills and courteous telephone manner
  • Sound judgment to identify opportunities for expense savings and process improvements
  • Excellent planning and organizational skills
  • Ability to juggle multiple deadlines and varied priorities
  • Ability to proactively problem-solve
  • Action oriented with a sense of urgency
  • Works well with minimal supervision
  • Knowledge of phone systems and MS Office (including Word, Excel, PowerPoint and Outlook)
  • Working knowledge of office equipment and procedures including computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, filing systems, etc.

Education and Experience:

  • 1-2 years of experience in a similar role, preferred
  • Bachelor’s degree, preferred

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