Office & Recruiting Coordinator (m/f) for one of our Ventures in Munich

Matmatch is an ambitious new corporate venture in the materials science space - a platform that connects engineers, product designers and procurement teams with the best materials and suppliers for their job. It will soon become the largest publicly accessible database of material property information and a one-of-a-kind startup. 

We are based out of central Munich with the aim to become the go-to-platform for all material related needs of customers all over the world. We are putting together a multicultural star team of smart and curious individuals, with a diverse mix of experiences across materials science, startups, and enterprise businesses.

Key responsibilities and duties

  • Serve as the point person for office manager duties: Organize the office layout and order stationery and equipment, coordinate with IT department on all office equipment, organize office operations and procedures, maintain the office condition, liaise with facility management vendors, including cleaning, catering and security services, arrange necessary repairs and ensure that everything is invoiced and paid on time
  • Be the “right hand“ of the executive team: schedule meetings and appointments and  interface directly with investors, board members, and other senior stakeholders
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Shape and coordinate human resource efforts of the business: Manage relationships with outside vendors and business partners, coordinate inhouse and external recruiting, screen potential candidates for available positions, develop and administer company policies and practices and act as interface to external payroll accounting

Requirements and desired skills

  • Experience as an Office Manager, Team- or Administrative Assistant
  • Some experience with recruiting or recruiting coordination, preferably for technical roles
  • Working knowledge of hiring processes and best practices
  • Some experience managing external recruiting agencies is a plus
  • The ability to enforce adherence to recruiting processes within the team through persuasive written and verbal communication
  • Excellent written and verbal communication skills in German and English (both must)Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)Experience with G Suite (e.g. GMail, Google Sheets) preferred
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

What can you expect?

  • Be part of a new dynamic team and shape the future right from the beginning starting August 2017
  • Join a well-funded start-up venture backed by a large corporation
  • Receive an attractive package that balances work and life in the boom town of Munich, Germany

By joining Matmatch you will benefit from the support of a large corporation combined with the dynamic spirit of a start-up. You’ll help shape the go-to knowledge platform for the people that engineer the world around you. 

We look forward to talking to you!

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