Subcontracts Adminstrator, Principle
- Wayne, NJ
Procure materials, equipment, supplies and services of a highly-specialized and complex nature based on program-specific requirements and specifications. Candidate must have the ability to work independently, as well as interface cross functional program teams on all subcontract related issues; multi-tasking is crucial for success. Must be able to assess, prioritize, drive issues to closure and be assertive when required. Exercise discretion and independent judgment in the performance of duties. Exhibit best practice work habits and collaborate with other subcontract team members to promote operational excellence. Deliver quality customer service to both internal and external customers and foster and maintain good supplier relationships. Drive Zero Defect initiatives with suppliers.
Review proposals for RFP compliance, lead proposal evaluation team in fact-finding, and cost/price analyses, negotiate subcontract provisions, document subcontract files in compliance with FAR/DFAR Regulations and company policies and procedures. Prepare, issue and manage complex subcontract types.
Contributes to the formation of Statements of Work and Subcontract Management Plans. Prepares, issues, and administers non-disclosure agreement with subcontractors as required. Generates RFPs and evaluation criteria in accordance with program requirements. Supports program proposal preparation activities. Receives and reviews subcontractor proposals, by examining estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. Negotiates Terms and Conditions including price, delivery, quality, and performance requirements. Administers subcontracts, and executes supplier management activities to provide for acquisition and fulfillment of direct requirements in accordance with company policies, legal requirements, and customer specifications. Documents the entire fact finding and negotiation process. Ensures that discussions, correspondence and agreements with potential and actual subcontractors are in accordance with government law, corporate and company policy and program special provisions. Compile and analyze data; and maintain historical information and compliant file documentation.
Manages suppliers through all phases of program execution including: ensuring schedule and requirements compliance, responding to subcontractor inquires, Coordinating and documenting supplier meetings, resolving invoice issues, participating on proposal evaluation team(s) in fact finding, technical evaluation, and cost/price analysis, negotiating subcontract modifications. Generates necessary input for metrics and reports.
Required Skills and Education
- Excellent verbal and written communication
- Excellent time management/organizational skills
- Ability to find win-win solutions; a 'make it happen' attitude
- Proficient use of MS Office tools (Excel, PowerPoint, Outlook, Word)
- Knowledge of Federal Acquisition Regulations policies and procedures
- U.S. Citizenship is required.
- Desire for continuous improvement
- Familiarity with Oracle purchasing system
- Four (8) plus years' plus experience in operations, supply chain, negotiations, price analysis, or contract management.
BAE Systems Electronic Systems is the global innovator behind game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
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