Senior Asset Management Specialist

Job Description

This position is responsible for all applicable Contractor Outcomes of the Government Property Management System, including the tagging of property, maintenance of records and issuance of required reports concerning customer and government-owned property from its receipt at the company to its final disposition after contract completion or termination. Position responsibilities include supporting the contractor self-assessment and managing/coordinating the Government's survey of the Government Property Management System as well as Customer and other internal and external audits.

Administers property control program activities to ensure accountability of property. Prepares and maintains property accountability records. Conducts property inventories. Provides guidance on policy and/or regulations pertaining to property accountability.

The person in this role will:

  • Act as a liaison with internal and external customers to resolve government and customer property issues.
  • Review proposals and provide specific and detailed analysis of any Government Property related clauses or statements the impact of which the Program should be aware of prior to agreement.
  • Tag assets and maintain auditable records of customer and government-owned property located at the facility and associated vendor/subcontractor facilities. Ensure that the records include authority to have the property and an audit trail of receipt, inspection, cost, classification, periodic inventory, maintenance, and final disposition and all of the FAR and DFARS designated information.
  • Prepare internal and external reports pertaining to customer and government property, including the maintenance of auditable backup data and files for: Loss, damage or destruction of property (LDD); reporting of applicable property in the Item Unique Identification (IUID) Registry; obtaining copies of reports of discrepancy on incoming shipments (RODS); annual physical inventory reporting; reports on utilization and excess property, as well as entering data into PCARSS and the supporting Government requests for data to be entered into the GFP Module and IUID Registry.
  • Work with ACO/PCO, internal Contract Administrator and Program Manager to complete closeout of contracts.
  • On the Company property side, this position is responsible for providing data to the Capital Asset Department for reports of Capital property; assisting with the physical inventory and performing spot-checks of Capital property and coordinating movement and disposition of all company owned property.
  • Maintain Government and Company Property storage areas.
  • Write a significant amount of correspondence to internal and external customers, vendors, and DCMA personnel. Prepare draft procedure changes to implement FAR/DFARS requirements or locally directed management changes.
  • Generate status reports to management on departmental activities.
  • May track, manage, and control Program Line Replacement Units both hardware and software configurations.
  • Interface with Field Sites as well as customers and sub-contractors to meet equipment needs.
  • Review vendor/subcontractor's control of government property in coordination with the Purchasing and Subcontracts Departments. This may be accomplished through site visits.
  • May be asked to perform self-assessments of compliance to published procedures and FAR/DFARS requirements. Coordinate all aspects of the analysis by interfacing with appropriate department personnel and the government's Property Administrator, if necessary, assist in development and management of Corrective Action Plans, monitor any corrective actions necessary.
  • Provide support in all phases of the Government's survey of an LOB site's Government Property Control System. Assure that deficiencies noted during the survey are immediately addressed by informing the responsible supervisors of the problems, recommending solutions and assisting in the correction of the deficiencies.
  • Work with Contract Administrators and Program Managers to ensure that excess government and customer property is identified as quickly as possible after contract completion. Arrange for the disposal of all excess customer property with the customer as well as government material, equipment, vehicles, weapons and ammunition, as coordinated with the Government's Plant Clearance Officer.
  • Submit work status to manager on an established basis.
  • Analyze current practices for deficiencies and determine potential corrective action.
  • Develop strategies, testing and analysis methods for more complex problems with limited guidance from management.
  • Identify practical, simple and economical solutions to property problems with high complexity, in compliance with given requirements.
  • Prepare presentations for internal/external peers, and customers.
  • Confirm independence in establishing Property requirements from regulations.
  • Demonstrate ability to use Government/customer systems.
  • Maintain up-to-date knowledge of relevant discipline(s), industry practices, trends, and applications.
  • May direct the work of less senior personnel.
  • Maintain a safe work environment and ensure compliance with safety objectives and policies.
  • Share responsibility of self-development with immediate supervisor.
  • Other duties as assigned.
Typical Education & Experience
Typically a Bachelor's Degree and 4 years work experience or equivalent experience

Required Skills and Education
Require a working knowledge of Government Property FAR and DFARS Requirements ( FAR part 45, 52.245-1 and -9, DFARS part 245 and 252.211-7XXX and other Government Property related clauses).
Experience with coordinating, managing or supporting DCMA PMSAs and company contractor self-assessments.
Demonstrated knowledge of and ability to enter and maintain data in Government Systems such as WAWF, PCARSS, IUID Registry, GFP Module and e-Tools.
Has or can obtain a Top Secret SCI Clearance.
Has or can obtain within the first year NPMA CPPA or higher certification.
Writing skills must be adequate to write procedures implementing FAR/DFARS changes and generate the necessary reports and correspondence.
Excellent verbal communication skills.
Good planning, time management and organization skills.
Sound interpersonal skills used when interfacing, coordinating, and negotiating with Company personnel, customers, and suppliers.
Excellent computer skills, including the ability to use computers to prepare appropriate reports and documents. Demonstrated proficiency in use of word processing, spreadsheet, and database development programs (such as Word, Excel, PowerPoint and Access), as well as familiarity with database tools.
Ability to make decisions using appropriate and suitable judgment and discretion, while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations.
Demonstrable research and presentation skills.

About BAE Systems Electronic Systems
BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.
The Electronic Systems (ES) sector spans the commercial and defense electronics markets with a broad portfolio of mission-critical electronic systems, including flight and engine controls; electronic warfare and night vision systems; surveillance and reconnaissance sensors; secure networked communications equipment; geospatial imagery intelligence products and systems; mission management; and power-and energy-management systems. Headquartered in Nashua, New Hampshire, ES employs approximately 13,000 people globally, with engineering and manufacturing functions primarily in the United States, United Kingdom, and Israel. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression

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