Principal Subconract Administrator

Job Description

Procure materials, equipment, supplies and services of a highly-specialized and complex nature based on program specific requirements and specifications. Lead activities of subcontract administration teams on assigned programs required for the sourcing of complex (i.e., engineering development) programs for material, software, and/or services through following established and approved procurement policies and procedures to provide the best value consistent with quality and service requirements while maintaining good supplier relations. Responsible for Procurement Compliance and Cost/Price Analysis.

Validate and contribute to the formation of specifications, work statements and Subcontract Management Plans. Prepare and review proposals for documentation adequacy, develop evaluation criteria, lead proposal evaluation team in fact-finding, and cost/price analyses, negotiate subcontract provisions, document subcontract file in compliance with FAR/DFAR Regulations and BAE Systems policies and procedures.

Ability to work independently, as well as manage cross functional program teams on all subcontract related issues; multi-tasking is crucial for success. Must be able to assess, prioritize, drive issues to closure and be assertive when required. Exercise discretion and independent judgment in the performance of duties. Exhibit best practice work habits and collaborate with other subcontract team members to promote operational excellence. Deliver quality customer service to both internal and external customers.

Duties include, but are not limited to:
Prepare request for proposals; processes specifications, progress, and other reports; advises management of contractual rights and obligations; compiles and analyzes data; and maintains historical information and compliant file documentation. Prepares, issues, and administers non-disclosure agreement with subcontractors as required. Negotiate Terms and Conditions and specific subcontract terms and conditions including price, delivery, quality, and performance requirements. Support proposal preparation activities, conduct negotiations, perform subcontract administration, and execute supplier management activities to provide for acquisition and fulfillment of direct and indirect requirements in accordance with company policies, legal requirements, and customer specifications. Receive and review subcontractor proposals, by examining estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. Prepare and issue complex subcontract types. Manage suppliers through all phases of program execution. Responds to subcontractor inquires, participates on proposal evaluation team(s) in fact finding, technical evaluation, and cost/price analysis. Documents the entire fact finding and negotiation process. Ensures that discussions, correspondence and agreements with potential and actual subcontractors are in accordance with government law, corporate and company policy and program special provisions.

Typical Education & Experience

Typically a Bachelor's Degree and 6 years work experience or equivalent experience

Required Skills and Education

  • Excellent verbal and written communication
  • Excellent time management/organizational skills
  • Ability to find win-win solutions; a 'make it happen' attitude
  • Proficient use of MS Office tools (Excel, PowerPoint, Outlook, Word)
  • Knowledge of Federal Acquisition Regulations policies and procedures
  • Bachelor's Degree and 6 years work experience or equivalent experience
Preferred Skills and Education
  • Curiosity and desire for continuous improvement
  • Generosity of thought and knowledge
  • Familiarity with Oracle purchasing system
  • Graduate Degree in a related field.
  • Professional Supply Chain Certification: C.P.M., C.P.S.M., P.M.P.
  • Cost Analysis experience
About BAE Systems Electronic Systems

BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.
The Electronic Systems (ES) sector spans the commercial and defense electronics markets with a broad portfolio of mission-critical electronic systems, including flight and engine controls; electronic warfare and night vision systems; surveillance and reconnaissance sensors; secure networked communications equipment; geospatial imagery intelligence products and systems; mission management; and power-and energy-management systems. Headquartered in Nashua, New Hampshire, ES employs approximately 13,000 people globally, with engineering and manufacturing functions primarily in the United States, United Kingdom, and Israel. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression


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