Executive Assistant I

The highly experienced Executive Assistant will support the Vice Presidents within the Human Resources Centers of Expertise in the Benefits and Workforce Analytics and Compliance Departments and other limited staff. The EA will be responsible for the day-to-day coordination of Vice Presidents' and other delegated staff's schedules. The EA must be professional, innovative, self-motivated and able to juggle multiple tasks in this fast-paced environment. The position will require the ability to use a high degree of tact and diplomacy in handling matters of that are critical or confidential in nature.

Additional responsibilities and opportunities exist to lead and support critical projects within the Human Resources Department.

Primary Duties and Responsibilities:

  1. Support the Vice Presidents of Human Resources and limited staff as the administrative focal point.

  2. Maintain the VPs' calendars, arrange meetings and appointments. Maintain and track meeting action items through completion.

  3. Manage communications with senior level internal and external customers. Maintain a variety of soft and hard copy records/files that involve company proprietary data that if revealed would be detrimental to the company's interests.

  4. Coordinate, facilitate, and provide support for various conferences, meetings and events with a high degree of tact and diplomacy. Manage Telecom and WebEx connections and coordinate Telepresence meetings. Handle the catering for meetings and events. Coordinate highly visible meetings and support International guests during these meetings.

  5. Maintain office supplies that are essential for successful operation for the Human Resources organization. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry.

  6. Lead and assist with critical projects as a member of the leadership team. Create PowerPoint presentations with embedded Excel for business meetings and others documents as required. Support metrics analysis, web maintenance and SharePoint coordination.

  7. Coordinate extensive travel for the VPs and designated staff through the travel coordinator. Manage travel arrangements, expense reporting, and procurement card reconciliation.

  8. Manage all aspects of receiving, and screening all forms of communication as required.

  9. Other duties as requested.

Meet Some of BAE Systems's Employees

Melissa M.

Human Resources Manager

Melissa advises BAE Systems on the full HR spectrum. She brings in new talent, prepares team members for success, pops in on payroll and benefits, and shapes the company’s culture.

Chandra C.

Vice President, Finance

Chandra helps steer the overall financial direction of BAE Systems’ headquarters. She interacts with many teams to lead mergers and acquisitions, investments, and general maintenance of all the numbers.

Back to top