Contract Admin II
BASIC FUNCTIONS OF THE JOB:
Contracts Position in support of the Power and Propulsion Solutions (PPS) Business Area located in Endicott, NY. The position is closely aligned to the activities within the operations team and support to our ongoing transit bus customer base as well as support for advance applications and contracts. The position performs the coordination, submittal and management of customer proposals, contracts and purchase orders under the supervision of a higher level Contracts Manager or Director. The individual is expected to continue to build the basic knowledge, skills and experience required for effective contract management to include negotiations and regular communication with customers and management. Develop and maintain professional and dependable relationships with both internal and external customers.
PRIMARY DUTIES AND RESPONSIBILITIES:
Develop and demonstrate a working understanding of commercial contracting (primary role) as well as US Government contracting, the BAE Systems Contracts function roles and responsibilities, and relevant Company policies and procedures, commercial contracting methods, export, FAR/DFAR, and other government or Federal Transit regulations.
Support and lead assigned proposal activities including but not limited to analysis of the solicitation, preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing proposal documents and submittal to the Customer. Responsibilities also include coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
Research and make recommendations on contract language and seek guidance on complex terms and conditions from higher level Contract Administrators and Managers. May negotiate routine or moderately complex contracts under the general guidance of the Contracts Manager.
Perform all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
Under the supervision of a Contract Manager provide support in the preparation of various agreements encountered in the business, such as Non-Disclosure Agreements (NDA's), Teaming Agreements, Memorandum of Understanding/Agreements, Strategic Alliances and others as the opportunity presents.
Maintain logs of proposals and other data as required and assists in data collection for monthly/quarterly reporting to Management.
Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
Act as the primary point of contact between the Company and the Customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as Proprietary Information Agreements. Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts Manager, commensurate with experience and demonstrated competence.
- Performs other duties as required.
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