Administrative Assistant

Job Description

BAE Systems is looking for an Administrative Assistant to provide administrative support including taking messages, scheduling meetings, preparing correspondence, filing, making travel arrangements, arranging catering, ordering furniture, etc to non-executive employees within a specific project/business/technical unit. Uses business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Compiles and maintains files, records of memos, correspondence, reports, etc containing confidential data where tact and discretion are necessary. Performs other duties and responsibilities as required.

Required Skills and Education

Requires a High School education or equivalent plus up to one (1) year specialized instruction in general office procedures, and a minimum of four (4) years directly related experience; or a High School education or equivalent and six (6) years' experience.

Basic computer skills, familiar with Microsoft Office applications (Word, Excel, Outlook)
Good organizational abilities
Good at multi-tasking
Good verbal and written communication skills
Able to learn company tools such as:
- Catering - Sodexo dining room requisitions for catering needs
- Coupa - Ordering and receiving office supplies, IT supplies, computer ordering
- Maximo - Create general facilities work orders for area, including personnel moves
- CONCUR - Travel Booking and Expense Reports for the department

Preferred Skills and Education

About BAE Systems Electronic Systems

BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.
The Electronic Systems (ES) sector spans the commercial and defense electronics markets with a broad portfolio of mission-critical electronic systems, including flight and engine controls; electronic warfare and night vision systems; surveillance and reconnaissance sensors; secure networked communications equipment; geospatial imagery intelligence products and systems; mission management; and power-and energy-management systems. Headquartered in Nashua, New Hampshire, ES employs approximately 13,000 people globally, with engineering and manufacturing functions primarily in the United States, United Kingdom, and Israel. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression

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