Admin Assistant IV

Job Description

Provides administrative support including taking messages, scheduling meetings, preparing correspondence, filing, etc. to nonexecutive employees or various functional areas of the company or for a specific project/business/technical unit. Uses business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.

Works under general direction where guidelines are not established to transcribe and type supervisor's memos, correspondence, and special reports that may be of a highly confidential nature. Composes correspondence covering non-standard situations for executive's signature, and may reply to routine correspondence in supervisor's name. Compiles and maintains files and records of memos, correspondence, reports, etc. containing highly confidential information.

Receives, screens and directs telephone calls, answers inquiries and transmits instructions in executive's absence. Arranges and manages appointments for effective use of executive's time. Compile necessary material for executive's meetings, and records minutes of meetings when requested. Compiles special reports, conducts special projects, and performs administrative duties as required to relieve supervisor of administrative details. Handles travel arrangements and itineraries and recommends options as necessary to more effectively schedule executive's time. Performs other duties and responsibilities as required.

Required Skills and Education

Uses business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.

Preferred Skills and Education

Requires an Associate's Degree or equivalent and four (4) years of directly related experience; or a High School education plus up to one (1) year specialized instruction and six (6) years experience

About BAE Systems Electronic Systems

BAE Systems is a premier global defense and security company with approximately 90,000 employees delivering a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support and services.
The Electronic Systems (ES) sector spans the commercial and defense electronics markets with a broad portfolio of mission-critical electronic systems, including flight and engine controls; electronic warfare and night vision systems; surveillance and reconnaissance sensors; secure networked communications equipment; geospatial imagery intelligence products and systems; mission management; and power-and energy-management systems. Headquartered in Nashua, New Hampshire, ES employs approximately 13,000 people globally, with engineering and manufacturing functions primarily in the United States, United Kingdom, and Israel. Equal Opportunity Employer/Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity/Gender Expression


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