Vendor Management Specialist

    • San Rafael, CA

Job Requisition ID #

Position Overview

This role delivers both Vendor Management and Data Privacy services to internal business stakeholders and external technology vendor s at Autodesk. The successful candidate brings passion and exceptional skills in contract negotiation, renewals of existing agreements, vendor relationship management, procurement activities, data privacy with an emphasis on policy & operational processes. Your customers are internal Autodesk business owners as well as external vendor s/partners. This role is a member of a team of vendor managers and analysts and reports into the manager of vendor management services.


Vendor Management

  • Proactively lead vendor relationship management, negotiations of technology purchases
  • Drive contract renewals, business stakeholder management, and related project initiatives
  • Prepare and maintain budgets and other financials to support vendor operations
  • Support thebusinessby developing requirements intoservice level agreements (SLA),Objects and Key Results (OKR),Business Operation Reviews (QBR)
  • Track dashboard metrics and manage escalations on SLA breeches
  • Work with Procurement to negotiate technology agreements between Autodesk and Vendor s
  • OptimizeAutodesk's investment value by creating anefficient license management strategy
  • Collaborate with business owners to develop accurate Statements of Work (SOW) to include business requirements, milestones, timelines and vendor /business deliverables
  • Support business owners in navigating downstream processes such as working with Legal & Finance through the contracting process
  • Facilitate escalation management between the business stakeholders and vendor s
  • Support the execution of spend management deliverables that accomplish key objectives. Those objectives may include savings, operational improvements, supplier consolidation or diversification, risk management or improving spend visibility
  • Monitor contractual agreements and collaborate with business partners to effectively manage contracts
  • Work with IT Stakeholders on automation of service delivery initiatives to optimize business relationship management and self-service solutions

Data Privacy
  • Partner with stakeholder teams across Autodesk to evaluate and implement privacy regulations such as GDPR, CCPA and other emerging regulations
  • Translate regulatory requirements, changing cultural norms and business expectations into actionable business requirements and ensure clear communication and coordination of such requirements to business and development teams
  • Provide subject matter expertise and direct assistance in the development and implementation of corrective action plans
  • Coordinate end-to-end sign-off across stakeholders during the on-boarding process
  • Develop privacy solutions and processes to that delivers proactive guidance to Business stakeholders on privacy requirements for new system implementations and enhancements
  • Partner with the Compliance and Security Team to ensure vendor compliance with federal and state laws, and other organization requirements
  • Collaborate across teams to establish procurement policies and procedures
  • Develop and implement mechanisms to communicate risks, insights and build consensus on solutions
  • Seek and implement continuous process improvements within the vendor management program

Minimum Qualifications
  • Bachelor's degree and/or 2+ years IT Vendor Management and 2+ years Data Privacy experience
  • Lead vendor engagement processes including conducting vendor due diligence, RFx negotiations and supplier management across a variety of categories - with a focus on IT, product development, technical support, and data privacy
  • Operations experience in a high-tech/software environment, with the ability to be adaptable, agile and work at pace
  • Demonstrate strong understanding of data privacy controls, identity management methods as related to technology. Knowledge of current privacy frameworks and regulations
  • Attention to detail including precise and effective customer communications and proven ability to manage multiple, competing priorities simultaneously
  • Experience running multiple programs with a focus on privacy, risk or regulatory compliance
  • Strong verbal and written communication skills with demonstrated experience engaging and influencing senior leaders, across functions including an ability to effectively communicate with both business and technical teams
  • Adept at balancing multiple projects with varied deadlines, managing diverse stakeholders and adapting to changing priorities

Preferred Qualifications
  • Experience working withinformation security, privacy frameworks, privacy principles and/or compliance requirements
  • 2 + year sexperienceworking in user privacy, compliance risk management in technology/data intensive environments
  • 2 +years or more of direct experience in contracting, including contract negotiation
  • Ability to grasp complex technical challenges andcreatepractical, sustainable solutions using data and metrics to drive the right outcome
  • Experience in the technology industry with a demonstrated track record in operations and service delivery
  • Knowledgeable of best practices in vendor management, including auditing, monitoring, risk management, and risk evaluation
  • Ability to work across departments and develop strong, respectful relationships, and to inspire confidence and to build trust


At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Are you an existing contractor or consultant with Autodesk? Please search for open jobs and apply internally (not on this external site). If you have any questions or require support, contact Autodesk Careers .

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