Staffing Specialist (Duluth)

Job Description: The job duties of the Staffing Specialist are as follows:                                                                                                        

  • Attend staffing meetings and capture relevant meeting notes.  Translate these notes into useable format in various mediums (Power Point, WORD, etc.) under the direction of the Staffing Manager                                                                                                                                             
  • Assist in creation and presentation of staffing presentations and briefings                                                                                                                      
  • Define, create, implement and continuously improve staffing workflow processes to ensure candidate is getting the attention required.
  • Assist in requisition creation and submission in TALEO and Deltek systems.                                                                                                                                                                                      
  • Monitor staffing mailboxes for the program and route messaging appropriately                                                                                                                                                                                                                                                                     
  • Prepare reports and graphs to reflect current staffing status under the direction of the Staffing Manager                                                                                                                                                                                                   
  • Communicate with Management, technical, and staffing personnel to coordinate interview and hiring actions with candidates.
  • Monitor staffing portal, and provide near real-time status of openings and provide status updates to stakeholders                                                                                                                                                                                                                                                                                                                                           
  • Assist Staffing Manager in creation of various ad campaigns to include but not limited to newsprint, periodical publications, social media, radio, and live events.                                                                                                                                                                                                                            
  • Maintain reports to identify critical staffing needs and key hire positions                                                                                                                       
  • Attend meetings with the various AGS divisions in support of the NS Staffing Manager                                                                                
  • Communicate with all Managers across the program and the Staffing Manager to ensure viable candidates are being managed and informed accordingly.                                                                                                                                                                                                                                      
  • Assist in continual process improvement of the staffing process                                                                                                                                           


Required Skills, Experience, and Education :  Experienced user of Microsoft suite of products is a must for this position.  Must also have experience working in a team environment.  Ideal candidate will have experience with database entry and modification.  Education: High School diploma or equivalent

Required Clearance: Clearable

Desired:  Administrative Assistant with experience in Microsoft suite of products and proven ability to work in a team environment


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