Sr. Administrative Assistant

Asurion is seeking a Senior Administrative Assistant to provide support for multiple business leaders, but foremost the VP/GM of Latin America. We are dedicated to finding a professional who possesses drive, initiative, and a great attitude to manage day-to-day business; forward-thinking executives who are dedicated to growing the business. The candidate must be polished, a self-starter, and able to thrive in a fast-paced, ever-changing environment. Attention to detail, integrity, and proactivity are essential traits, as well as displaying tact, composure, and maturity. The ideal candidate needs to effectively communicate with the executive staff and maintain highly confidential information. Candidate will work with leaders and teams that are located in the headquarters and in the Latin America Region.

Responsibilities:

  • Manage complex and ever-changing leaders' schedules
  • Coordinate intricate domestic and international travel
  • Facilitate domestic and international client and internal meetings
  • Monitor and respond in a timely manner to high volume of correspondence
  • Compose meeting notes/minutes as needed, while maintaining confidentiality
  • Manage competing priorities and work with teams to resolve issues
  • Manage contacts database, expense reports, and other general administrative tasks, i.e., mailing, PO processing, faxing, copying, binding materials etc.
  • Screen phone calls and direct them as appropriate
  • Liaise with IT to make sure executives have proper working equipment, such as laptops, mobile phones and other external hardware
  • Heavy networking with other administrative assistants to better understand schedules and priorities
  • Perform administrative functions such as record keeping, report writing, composing correspondence and establishing procedures for orderly operations
  • Coordinates and plans team events and off-sites

Qualifications:

  • Associate's degree required
  • At least 3 years' experience in a business environment handling administrative responsibilities; 1-2 years' experience as Administrative Assistant preferred
  • Spanish is a must.
  • Proficiency in MS Office Suite
  • Must manage confidential information with the highest sense of discretion
  • Must possess excellent verbal and written communication skills
  • Flexibility to be available 24/7
  • Provides the highest level of initiative and follow-through
  • Excellent interpersonal, communication, and organizational skills
  • High level of skill in both oral and written communication and the ability to effectively present ideas and information
  • Works independently and performs all responsibilities with discretion, independent judgment, a positive attitude, tact, and poise
  • Follows directions with minimal supervision
  • Maintains accuracy and attention to detail
  • Able to manage multiple priorities while meeting deadlines
  • Professional, calm composure with sense of humor
  • Ability to respond effectively to clients, employees and management and handle sensitive and/or confidential communications
  • Able to provide or suggest solutions to problems
  • Acts as a trusted partner to business leaders, displaying the highest levels of integrity

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