Position:Americas Real Estate and Facilities Director
Job Description:
Position title:
Americas Real Estate and Facilities Director
Location:
Preferably Denver, CO but open to remote if located in a major city (up to 20% travel)
Reporting Relationship:
Reporting Directly to VP Global Real Estate and Facilities
Scope:
Major areas of oversight and management:
- Real Estate Transaction and Site Selection
- Project Building and management with internal Stakeholders
- Facilities management
- Business Continuity Plan coordination for Americas
Objectives of the role:
1/ Americas Facility management
- Leverage best in class practices across operational group boundaries (Regional and Business unit)
- Ensure consistency of Real Estate transactions
- Leverage size and scale (co-location opportunities)
- Visibility to entire portfolio and expense base with consistent reporting
- Harmonize lease and facility design standards across Region
- Reduce expense base
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2/ Optimization of Americas non trade purchases through 3 levers:
- Leverage of Regional purchase power
- Process efficiency improvement
- Make or buy, outsourcing analysis
3/ Business Continuity Plan coordination for Americas
Interfaces:
- VP Global Real Estate and Facilities
- Other regional Global Real Estate Directors
- Local and Regional business teams
- Regional Finance Managers
- Regional Asset and Marketing Managers
- Regional IT managers
- Other support functions Regional Management
- HR Management
Metrics:
- Savings target in Facilities spending
- Global process and standards implementation
Key responsibilities
Strategic Planning
- Develop and present Real Estate options and recommendations to accommodate business strategies – interaction is with Sr. Executives
- Cost justify and manage annual Capital Expenditure budgets to support initiatives that include: cost savings opportunities, business operational requirements and adherence to Corporate standards
- Collaborate across functional boundaries to ensure department strategies are aligned with company goals and to ensure appropriate stakeholder management is accomplished
People Management
- Management of direct reports and indirect reports
- Ensure goals are developed, communicated, and achieved
- Career development of staff coaching, mentoring, training and employee engagement
Financial
- Provide analysis for senior management, detailing costs implications for projects requests, as well as recommending alternative cost effective options
- Create and manage annual budget for Corporate facilities
- Analyze expenditures, providing variance reports, recommending actions to reduce cost, and auditing to ensure company rules and guidelines are adhered to
Vendor Management
- Negotiate contracts including, but not limited to, HVAC maintenance, catering, vending, cleaning, electrical maintenance etc.
- Manage outsourced relationships and value engineering of outsourced processes
- Ensure all vendors comply with Service level agreements
- Create tender documentation to avoid ambiguity of quotes and service requirements
Project Management
- Direct management of all facility and real Estate related projects, team members may be FTE or out-sourced
- Negotiate with landlords, contractors and vendors
- Create facility designs and office layouts to maximize utilization of space and provide flexibility
- Matrix management of architects, local authorities, Fire depts. etc.
Facility Management
- Collaborate across business units to ensure corporate strategies are implemented and space utilization maximized in each location
- Manage all facility operational issues, vendor relationships, landlord disputes, asset tracking etc.
- Complete financial analysis of ongoing and one off expenditures
- Coordinate business continuity activities for branch closures – review for potential environmental issues
- Create and manage emergency evacuation policy and procedures
- Building security:
- Formulate procedures to ensure staff safety and security of corporate assets
- Monitoring performance of third party security provider
Experience / Education:
- Bachelor's degree with 10-15 years of relevant experience
Location:Denver ( Panorama)
Time Type:Full time