Americas Real Estate and Facilities Director

Position:Americas Real Estate and Facilities Director

Job Description:

Position title:

Americas Real Estate and Facilities Director


Preferably Denver, CO but open to remote if located in a major city (up to 20% travel)

Reporting Relationship:

Reporting Directly to VP Global Real Estate and Facilities


Major areas of oversight and management:

  • Real Estate Transaction and Site Selection
  • Project Building and management with internal Stakeholders
  • Facilities management
  • Business Continuity Plan coordination for Americas

Objectives of the role:

1/ Americas Facility management

  • Leverage best in class practices across operational group boundaries (Regional and Business unit)
  • Ensure consistency of Real Estate transactions
  • Leverage size and scale (co-location opportunities)
  • Visibility to entire portfolio and expense base with consistent reporting
  • Harmonize lease and facility design standards across Region
  • Reduce expense base

2/ Optimization of Americas non trade purchases through 3 levers:

  • Leverage of Regional purchase power
  • Process efficiency improvement
  • Make or buy, outsourcing analysis

3/ Business Continuity Plan coordination for Americas


  • VP Global Real Estate and Facilities
  • Other regional Global Real Estate Directors
  • Local and Regional business teams
  • Regional Finance Managers
  • Regional Asset and Marketing Managers
  • Regional IT managers
  • Other support functions Regional Management
  • HR Management


  • Savings target in Facilities spending
  • Global process and standards implementation

Key responsibilities

Strategic Planning

  • Develop and present Real Estate options and recommendations to accommodate business strategies – interaction is with Sr. Executives
  • Cost justify and manage annual Capital Expenditure budgets to support initiatives that include: cost savings opportunities, business operational requirements and adherence to Corporate standards
  • Collaborate across functional boundaries to ensure department strategies are aligned with company goals and to ensure appropriate stakeholder management is accomplished

People Management

  • Management of direct reports and indirect reports
  • Ensure goals are developed, communicated, and achieved
  • Career development of staff coaching, mentoring, training and employee engagement


  • Provide analysis for senior management, detailing costs implications for projects requests, as well as recommending alternative cost effective options
  • Create and manage annual budget for Corporate facilities
  • Analyze expenditures, providing variance reports, recommending actions to reduce cost, and auditing to ensure company rules and guidelines are adhered to

Vendor Management

  • Negotiate contracts including, but not limited to, HVAC maintenance, catering, vending, cleaning, electrical maintenance etc.
  • Manage outsourced relationships and value engineering of outsourced processes
  • Ensure all vendors comply with Service level agreements
  • Create tender documentation to avoid ambiguity of quotes and service requirements

Project Management

  • Direct management of all facility and real Estate related projects, team members may be FTE or out-sourced
  • Negotiate with landlords, contractors and vendors
  • Create facility designs and office layouts to maximize utilization of space and provide flexibility
  • Matrix management of architects, local authorities, Fire depts. etc.

Facility Management

  • Collaborate across business units to ensure corporate strategies are implemented and space utilization maximized in each location
  • Manage all facility operational issues, vendor relationships, landlord disputes, asset tracking etc.
  • Complete financial analysis of ongoing and one off expenditures
  • Coordinate business continuity activities for branch closures – review for potential environmental issues
  • Create and manage emergency evacuation policy and procedures
  • Building security:
  • Formulate procedures to ensure staff safety and security of corporate assets
  • Monitoring performance of third party security provider

Experience / Education:

  • Bachelor's degree with 10-15 years of relevant experience

Location:Denver ( Panorama)

Time Type:Full time

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