Proposal Coordinator

Are you a prose expert with a penchant for software and technology? Think your way with words can transform prospects into clients?  As an Appian Proposal Coordinator, you’ll develop proposals and own the nitty-gritty: you love language, but you also live for the details.  As a master of cross-functional collaboration, you’re as agile as a developer and as meticulous as a marketer; you’re a steward of the corporate identity through adherence to document templates and branding standards.

About the Job:

  • Assist in the development of proposals, bids, quotations or other documents describing products and services in response to requests from prospective clients
    • Work under the guidance of Sr. Proposal Managers
  • Collaborate with members of the Sales (AEs and Pre-Sales Engineering), Marketing, and Legal teams to ensure content is complete, accurate, and timely
  • Assist in responding to RFP/RFQ/RFX
    • Distill customer requirements and produces qualifications/requirements matrices
    • Maintain proposal milestones schedule for kickoff meetings, review dates, and due dates.
    • Communicate requirements and deadlines with responsible departments
    • Engage in proposal sections coordination and is capable of providing first-pass responses using approved content
    • Interface with multiple internal departments, as well as partner teams, to gather/provide proposal materials
    • Lead production effort such as desktop publishing formatting, light editing, printing, copying, tab covers, producing binders and electronic media 
    • Responsible for final formatting, assembly, packaging and delivery
  • Maintain corporate collateral
    • Maintain shared directories for Request for Proposal information
    • Responsible for maintaining boilerplate, requesting new content from responsible parties, and can update content repository after a product release
    • Manages past performance citations, resumes and proposal libraries
    • Request and guide the development of graphics with design department

About You:

  • Bachelor’s or Master’s degree (any Liberal Arts, Writing, Marketing majors)
  • 3-5 years experience in the proposal development field
  • Relies on experience and judgment to plan and accomplish goals
  • Highly detail oriented 
  • Solid editing skills
  • Comfortable working under deadline pressure


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Helping customers do what they do better is what makes Naveen excited about the work she does every day. She ensures any application Appian develops is of the highest caliber.

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