Bids & Proposals Coordinator

Bids & Proposals is a fast-moving, deadline-driven team that provides an essential service to Amplify by leading the process of responding to government solicitations for vendors. These responses are complex, high-stakes and provide a significant amount of revenue.

We’re looking for a Bids & Proposal Coordinator to support the Bids & Proposals Department and bid teams by coordinating the logistics of printing, assembly and delivery of bid packages, assisting in the development and proofing of proposals as well as researching and tracking competitive procurement opportunities (RFPs, RFQs, RFIs, etc.).

Responsibilities of the Bids & Proposal Coordinator:

  • Use detailed planning and problem solving skills to coordinate timely completion/delivery of bids and, diagnose, troubleshoot, and resolve issues
  • Print and assemble bids and proposals using office equipment
  • Coordinate the delivery process for Bids and Proposals via UPS, courier and/or hand-deliver bids (occasional travel required)
  • Manage the creation of template documents as well as entry and minor editing of boilerplate language and the integration of this boilerplate into draft documents (includes review, formatting and proofing)
  • Coordinate our monitoring and tracking for relevant bid opportunities – includes review of e-mail subscription service, searching government sites and calling district/state entities as needed

Basic Qualifications of the Bids & Proposal Coordinator:

  • BA/BS Degree
  • Proven use of Microsoft Office
  • 1+ Years’ of work experience

Preferred Qualifications of the Bids & Proposal Coordinator:

  • Problem solving skills and meticulous attention to detail
  • Experience writing and/or editing, especially in the context of bids or grant applications
  • Interest in K-12 education, software solutions, and/or public policy

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