Public Engagement Administrative Support Specialist

The American Association for the Advancement of Science (AAAS) seeks a Public Engagement Administrative Support Specialist to support to the AAAS Center for Public Engagement with Science and Technology, as directed by and in coordination with the Public Engagement Project Director. The Administrative Support Specialist is primarily responsible for administrative duties related to the Communicating Science and Leshner Leadership Institute programs. The position requires some travel.

Major duties and responsibilities:

  • Provides computer support for public engagement team, including maintaining shared drive, identifying current and future software needs, and proposing budgets 

  • Drafts meeting agendas, summaries, and other program documents in coordination with other members of public engagement team using word processing and other office productivity software 

  • Independently researches and responds to information requests via email and telephone and provides customer service as needed

  • Develops, supports, enters data and maintains database of program participants and vendor contacts; maintains regular contact with program participants and/or vendors 

  • Makes meeting and travel arrangements 

  • Provides other general administrative support as needed 

Minimum requirements:

  • Completion of a formal training program of one to two years beyond high school; or an Associate’s degree

  • Two to three years of related administrative experience including experience with computer software (Microsoft Office), data entry, database management, research, and administrative operations

  • Strong computer/word processing skills

  • Typing ability

  • Ability to work in a detail-oriented, fast-paced environment

  • Demonstrated knowledge and understanding of communications, including marketing research, direct mail, email, social media, advertising, and promotions, preferred

  • Experience in using CMS such as Drupal or WordPress and in creating HTML email, preferred

AAAS is an EO employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees.


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