Operations Administrative Assistant - Seasonal


  • Clear flags in systems and assess attendance point for associates for unexcused absences.
  • Collect/organize time off request forms for Amazonians from managers and associates. Get approvals from managers for vacation requests as required.
  • Ensure proper coding of "time paid not work" and "time not paid, not worked" such as Vacation (vacp)/Paid Personal Time (pers)/Voluntary •Time-off (vto)/Lack of Work (low) for Amazon associates.
  • Make points corrections for staffing agency as directed by Amazon Human Resources (HR)
  • Make points corrections for Amazon associates as directed by site leaders or Human Resources
  • Identify, track and reconcile missing: in, out and lunch punches
  • With manager approval, clear discrepancies associated with Time Off Task flags
  • Enter punches for orientation time for staffing agency new hires.
  • Input corrective action documentation into Amazon GAPS system
  • Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide •summary of performance history for manager to use in making a recommendation for termination.
  • Submit counselings for both Amazonians and staffing agency associates (including tracking approval and printing for managers to deliver for Amazonians)
  • Print Amazon attendance counselings sent out by HR and organize with other counselings so managers have one complete set of what they need to deliver
  • Print/post rates throughout shift for all associates on set schedule
  • Answer questions for Amazon associates on points/vacp/pers balances as required. Help escalate discrepancies to HR and resolve.
  • Additional Responsibilities may also include: •Assisting with safety and dock audits and/or type and publish them for managers
  • Assisting managers run/track production reports, update operations reports as needed, work on projects for creating reports, etc.

Basic Qualifications

  • Administrative experience
  • Computer skills including Microsoft Office Suite (Excel, PowerPoint, Word)
  • must be able to work variable shifts

Preferred Qualifications

  • Experience utilizing a time and attendance system
  • Experience within a manufacturing or production environment
  • Ability to multi-task and manage details of different processes efficiently
  • Strong organizational skills
  • Excellent oral and written communication skills
  • Must be able to work independently, seek answers when help is needed and motivated to seek out additional tasks for completion
  • Must adhere to confidentiality expectations
  • Ability to quickly pick up new software and tools

Amazon is an Equal Opportunity Employer

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