Sr Payroll Administrator

Location: NY / JC Region
Category: Finance & Accounting
Employment Type: Contract
Contact: FACNewYorkAd@addisongroup.com

Responsibilities:

  • Maintenance of employees' records in payroll system
  • Monitor and review time records in a Time and Attendance system, for proper approvals and submissions
  • Export / Import timecard information from Kronos Time and Attendance System into ADP system and get this information prepared for weekly, biweekly and/or semi-monthly transmissions (as applicable)
  • Verify pay data and review final payroll registers, before sending final transmission(s)
  • Files and maintains paperwork each payroll; according to company retention requirements
  • Prepare, sort and distribute paychecks / paystubs to multiple locations
  • Generate and distribute management reports
  • Manually calculate pay for new hires, terminations, etc
  • Administers and monitors garnishment orders
  • Prepare requests and produces manual payroll checks
  • Ensures employee has correct federal, state and local tax withholdings
  • Work with ADP and Kronos to answer payroll related questions and resolve occasional system problems
  • Work with HR and field contacts to resolve employee issues and ensure accuracy of paperwork / data entry
  • Run multiple reports from ADP and ADP Reporting for auditing purposes, following each pay cycle (as applicable)
  • Assist in month-end, quarter-end and year-end department functions
  • General Ledger process following each pay cycle in order to prepare for finance month-end reconciliation
  • Update various Excel spreadsheets for future reconciliations
  • Other duties as assigned

Key Knowledge and Experience:

  • Competence with ADP software (preferably Enterprise V5), Kronos Time and Attendance System (version 8 or higher) and Microsoft Office including Outlook, Excel, Word, etc.
  • Minimum two-year experience processing a payroll for 1000+ employees in a private company.
  • Demonstrated knowledge of wage & hours laws, garnishment regulations, taxation (including multi-state and local withholdings)

Key Traits:

  • Deal with people in a manner which shows sensitivity, tact and professionalism
  • Excellent interpersonal, customer service and communication (verbal and written skills)
  • Very strong organizational and time-management skills are essential to the success of the position
  • High level of accuracy and ability to maintain confidentiality are essential
  • Highly motivated with a demonstrated ability to use initiative and judgment for daily tasks
  • Effective problem solving and analytical thinking skills; ability to notice errors intuitively.
  • Ability to follow directions, work quickly and effectively in a fast paced environment
  • Must be able to meet and adhere to pre-established deadlines
  • Must be detail oriented and be able to handle numerous / unexpected projects simultaneously with minimal supervision
  • Be able to work in a team environment, as well as independently
  • Must be reliable, punctual and have a good attendance record


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