This is a varied and responsible technical position with personnel and administrative duties for the Human Resources Department with emphasis in the area of public personnel administration. Work is performed under the direct supervision of the Human Resources Administrator.
Correspondence: Prepares memos, letters, forms, statements, reports and correspondence on a variety of subjects from simple to complex or technical confidential matters.
Customer Service: Communicates clearly and courteously to deal with people by phone, in person, and in writing. Assists in answering telephones, handling complaints, answering questions, screening calls, taking messages, routing calls.
Processes Applicants: Processes I-9's and W-4's. Prepares and processes required new hire paperwork, enters into the HRIS system and establishes a personnel file. Initiates and monitors the progress of new hire background checks.
Job Posting: Coordinates job postings in applicant tracking system, reviews applications for minimum qualifications, and processes applications for veteran's preference requests. Coordinates and processes all 3rd party testing of applicants.
Record Keeping: Maintain personal files in compliance with applicable legal requirements. Keeps employee records/file up-to-date by processing employee status changes in a timely manner.
Administrative: Enters information into HRIS system for employees such as, but not limited to, direct deposit forms, changes of address, garnishments, etc. Schedules appointments, meetings, training. Communicates policies and procedures to departmental staff. Participates in various department and committees. Provides assistance on major projects, which may include extensive research. Attends meetings and performs other duties as assigned.
Associates degree a plus, must have a High School diploma or GED required the secretarial field.
Must have a minimum of 1 year experience in secretarial and administrative work.
Equivalent combination of training, education and experience may be acceptable.
Technical proficiency in MS Office Suite
Knowledge of payroll, budget, accounting/record keeping, records management, and PowerPoint functions.
Training/Skills required: basic math, business math, advanced business English, typing, data entry, office/clerical, customer service; advanced Word, Excel, and Outlook.