Executive Assistant to CEO

Location: NY / JC Region
Category: Administrative
Employment Type: Direct Hire
Contact: hradmdadny@addisongroup.com

Executive Assistant to CEO

Position Summary:

Serves as the primary support to the Chief Executive Officer. The position must be extremely well organized, detail oriented but flexible, and enjoy the challenges of working with a variety of situations and circumstances. A high level of professionalism and absolute confidentiality is crucial.

Essential Responsibilities:

• Serves as the Executive Assistant to the Chief Executive Officer

• Responsible for the coordination and scheduling of travel arrangements for the Chief Executive Officer

• Responsible for submitting expense reports

•Assists with the development of written correspondence for major donors, government officials, and other various stakeholder groups.

• Responsible for sending weekly schedule and daily updates.

• Ensures smooth mutual cross-departmental coordination and optimal utilization of internal and external projects and initiatives.

• Serves as designated point person to for board members

• Responsible for overseeing the development and training of staff.

Minimum Requirements:

• Bachelor's degree or related, equivalent experience.
• Five years of experience working for high level executives.
• Proficient in Microsoft Word, Excel, and Outlook
• Ability to work in a confidential manner, ensuring information is shared with internal and external individuals only as needed and in an appropriate manner
• Excellent organization skills and attention to detail
• Excellent written and verbal communication skills
• Ability to simultaneously manage multiple events and partnerships in a professional manner

• Exceptional diplomacy; ability to communicate internally and externally with individuals at all levels


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