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Addison Group

Executive Assistant

3+ months agoBinghamton, NY

Title: Executive Assistant for Communications & Public Affairs Team
Salary: Commensurate upon experience with potential OT and end of year bonus

The Successful Candidate Will:

  • Work in a rapidly expanding, global organization that prides itself on integrity and professionalism
  • Participate in an energetic, fast-paced work environment that rewards independent thinking, strong business judgment and the ability to bring tasks to completion in a timely manner
  • Have strong technical skills, excellent attention to detail, strong communication and organizational skills, and an ability to multi-task and prioritize in the face of multiple demands
  • Possess prior experience working on events as the role will require them to support significant virtual and in-person event production for clients and key stakeholders. The ideal candidate will also demonstrate a level of sophistication required when engaging directly with clients and the media.

Summary of Responsibilities:
  • Project-based work including logistics of virtual and in-person events as well as work for website upkeep, media plans and lists, and other branding projects.
  • Manage heavy travel arrangements including itineraries, expense reports and reimbursements on a timely basis
  • Manage daily calendars the team, including scheduling meetings, greeting clients, coordination of video conferences
  • Presentation support including creation and editing of PowerPoint documents
  • Maintaining contact management database with regular updates
  • Obtain signatures, scan and send documents
  • Liaise and collaborate with Admin team and other teams globally. Back-up support to Executive Assistants and Admin team members, including participation with meetings and other company events
  • Other projects and tasks as needed

  • Minimum 3-5 years' experience in an executive support role within the financial or business consultant industry
  • Some experience with event registration tools and virtual event platforms, Cvent is desirable but not required, familiarity with Salesforce, WordPress, PowerPoint design skills
  • College degree is preferred but not required
  • Experience with complex travel arrangements, calendar management and expense reports required
  • Familiarity and comfort with multiple technologies including MS Office Suite and videoconferencing technology
  • The successful applicant for this position must be authorized to work in the United States without sponsorship

In addition, the successful candidate will have:
  • Demonstrated ability to support executives in a fast-paced, high volume, international work environment
  • Strong written and verbal communication skills
  • Exceptional detail orientation and organization skills
  • Demonstrated ability to manage confidential information in a professional and sensitive manner
  • Ability to work in a team environment while ensuring that confidentiality is maintained
  • Ability to think ahead - determining what information will be needed and when
  • Analytical, problem-solving and strategic thinking skills
  • Personal characteristics of self-confidence, resourcefulness, flexibility, initiative, self-motivation, loyalty, willingness to assume responsibility for decisions and the ability to deal effectively with people in a variety of relationships and situations

Job ID: AddisonGroup-490282