Title: Executive Assistant for Communications & Public Affairs Team
Salary: Commensurate upon experience with potential OT and end of year bonus

The Successful Candidate Will:

• Work in a rapidly expanding, global organization that prides itself on integrity and professionalism
• Participate in an energetic, fast-paced work environment that rewards independent thinking, strong business judgment and the ability to bring tasks to completion in a timely manner
• Have strong technical skills, excellent attention to detail, strong communication and organizational skills, and an ability to multi-task and prioritize in the face of multiple demands
• Possess prior experience working on events as the role will require them to support significant virtual and in-person event production for clients and key stakeholders. The ideal candidate will also demonstrate a level of sophistication required when engaging directly with clients and the media.

• Project-based work including logistics of virtual and in-person events as well as work for website upkeep, media plans and lists, and other branding projects.
• Manage heavy travel arrangements including itineraries, expense reports and reimbursements on a timely basis
• Manage daily calendars the team, including scheduling meetings, greeting clients, coordination of video conferences
• Presentation support including creation and editing of PowerPoint documents
• Maintaining contact management database with regular updates
• Obtain signatures, scan and send documents
• Liaise and collaborate with Admin team and other teams globally. Back-up support to Executive Assistants and Admin team members, including participation with meetings and other company events
• Other projects and tasks as needed

• Minimum 3-5 years' experience in an executive support role within the financial or business consultant industry
• Some experience with event registration tools and virtual event platforms, Cvent is desirable but not required, familiarity with Salesforce, WordPress, PowerPoint design skills
• College degree is preferred but not required
• Experience with complex travel arrangements, calendar management and expense reports required
• Familiarity and comfort with multiple technologies including MS Office Suite and videoconferencing technology
• The successful applicant for this position must be authorized to work in the United States without sponsorship

• Demonstrated ability to support executives in a fast-paced, high volume, international work environment
• Strong written and verbal communication skills
• Exceptional detail orientation and organization skills
• Demonstrated ability to manage confidential information in a professional and sensitive manner
• Ability to work in a team environment while ensuring that confidentiality is maintained
• Ability to think ahead - determining what information will be needed and when
• Analytical, problem-solving and strategic thinking skills
• Personal characteristics of self-confidence, resourcefulness, flexibility, initiative, self-motivation, loyalty, willingness to assume responsibility for decisions and the ability to deal effectively with people in a variety of relationships and situations