AP Specialist

Location: NY / JC Region
Category: Finance & Accounting
Employment Type: Contract To Hire
Contact: FACNewYorkAd@addisongroup.com

Our midtown NYC client is looking for an AP Associate that will participate in the daily roles and responsibilities of the Accounts Payable department to help ensure all invoices and payments are being completed on time. We are seeking a candidate with strong skills in the following areas; team player, great work ethic, ability to multi-task, great communication, ability to work independently as well as collaborate when needed.

Job Description:

  • Process high volume invoices, PO and Non-PO into NetSuite
  • Support selection and completion of weekly payments via check, wire or ACH
  • Set up new vendors with required compliance documentation
  • Reconciliation of statements of vendor accounts, and past due matters
  • Assist with 1099 filing at year end
  • Set up wires and create new templates in JP Morgan Access
  • Reconcile credit card payment activity for month-end
  • Support vendor set up cleanup, merging vendors, adding new address to support clean design of vendors in NetSuite
  • Supplying month end accruals to Corporate Accounting
  • Assist with any customer support relating to vendor calls
  • Support with month end outstanding check reconciliation
  • Mail checks
  • Document all payments and invoices on network
  • Open mail and send out to Accounts Payable team (multiple locations)
  • Ad hoc projects

Skills / Knowledge:

  • Strong personal and interpersonal skills
  • Ability to evaluate and supply new ideas for improvement regarding workflow and accounts payable process
  • Excellent communication skills for internal and external needs
  • Strong analytical and problem solving skills
  • Good planning and organizational skills to balance and prioritize work
  • Able to handle multiple tasks and complete on time
  • Fast learner, able to acclimate to work flow and cross support team


  • 3+ years Accounts Payable experience
  • Experience with NetSuite a plus
  • Experience with Sarbanes-Oxley (SOX) practices preferred

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