AP Specialist

Location: NY / JC Region
Category: Finance & Accounting
Employment Type: Direct Hire
Contact: FACNewYorkAd@addisongroup.com

A property management company in Manhattan is looking for an AP Specialist.

You should be:

  • A team player who believes that helping others win is a noble cause
  • A creator who enjoys the challenge of solving complex problems.
  • A doer who is passionately committed to excellence and will relentlessly pursue the team's goals.
  • Diligent and willing to roll up your sleeves.

What you will do:
  • Back up and support the Accounts Payable Supervisor in all duties, including but not limited to:
    • Input and validate invoices across multiple systems - some manually
    • Process voids, stop payments, positive pay
    • Prepare corporate card monthly activity, coding, and payments
    • Assist with audit requests and 1099 processing on the SOVOS platform
  • Manage relationships with internal and external parties
    • Transition vendors to ACH from checks
    • Monitor Accounts Payable inbox and respond to vendor queries
    • Partner with Procurement to create new vendors prior to payment
    • Track gift cards and utility payments
  • Support Treasury and reporting functions across the department
    • Prepare monthly metrics to gauge volumes and patterns
    • Initiate wire payments and Security Deposits transfers
    • Compile invoice packages for sales & use tax filings
    • Support monthly data upload related to Resident Accounts
    • Investigate Payment Manager submission issues with Bank
  • Build efficient and scalable systems and processes founded on fanatical discipline to deliver each time we make a promise. Whether it is to our team, our residents, our vendors, or our investors.
  • Essentially ... be a utility player across the Financial Operations Team

What you should have:
  • Advanced Excel Skills that can be applied to daily functions to minimize manual work
  • Analytical ability to mine data and present metrics in a meaningful and concise manner
  • Technical experience to be able to interact with various systems (Strong Yardi, MRI a plus)
  • Customer oriented to support our valued vendors and business partners in a positive fashion
  • Deep understanding (3 years+) of Accounts Payable is required
  • Discipline and relentless desire to do what needs to be done
  • Desire to grow and take on ever increasing responsibility

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