Our client is seeking a sharp and dedicated entry level Administrative Assistant to support Senior staff and ad hoc projects.

What we are looking for:

1-2 years of administrative or internship experience
Proactive, self-starter and eager to learn

If this sounds like you, keep reading!

Primary Responsibilities:

Primary responsibilities include assisting in the office reception area (e.g., answering phones, greeting visitors, etc.) and providing comprehensive administrative support in the office.
Specific duties include:
- Maintain a professional office environment for staff and tenants to ensure appropriate levels of organization, efficiency, and cleanliness
- Direct the flow of guests and correspond with clients
- Answer and direct phone calls; check emails
- Set up meetings and events; send out correspondence/preparing meeting minutes
- Maintain and manage the office calendar and schedule meetings and client presentations
- Update program database and use internal software
- Procure office supplies and take inventory
- Process mail and packages
- Set up and maintain client files
- Produce periodic, complex reports and present results
- Interface with vendors and serve as main point of contact for external vendors
- Execute communications with stakeholders
Develop working relationships with clients, vendors, and internal staff
Responsible for minimal executive assistant duties, including: internal and domestic travel arrangements, expense reports, and travel itineraries for office executives

Qualifications:

Must have a Bachelor's degree or equivalent experience
Minimum of 1-2 years of experience in professional services in an administrative or operational capacity
Must have the ability to maintain professional demeanor and to speak professionally to office executives
Must be able to perform successfully in a fast-paced and customer service oriented environment
Exceptional communication and interpersonal skills
Proficient skills in Microsoft Office Suite