Administrative Assistant/Receptionist

Our client is seeking a sharp and dedicated entry level Administrative Assistant to support Senior staff and ad hoc projects.

What we are looking for:

• 1-2 years of administrative or internship experience
• Proactive, self-starter and eager to learn

If this sounds like you, keep reading!

Primary Responsibilities:

• Primary responsibilities include assisting in the office reception area (e.g., answering phones, greeting visitors, etc.) and providing comprehensive administrative support in the office.
• Specific duties include:
  • Maintain a professional office environment for staff and tenants to ensure appropriate levels of organization, efficiency, and cleanliness
  • Direct the flow of guests and correspond with clients
  • Answer and direct phone calls; check emails
  • Set up meetings and events; send out correspondence/preparing meeting minutes
  • Maintain and manage the office calendar and schedule meetings and client presentations
  • Update program database and use internal software
  • Procure office supplies and take inventory
  • Process mail and packages
  • Set up and maintain client files
  • Produce periodic, complex reports and present results
  • Interface with vendors and serve as main point of contact for external vendors
  • Execute communications with stakeholders
• Develop working relationships with clients, vendors, and internal staff
• Responsible for minimal executive assistant duties, including: internal and domestic travel arrangements, expense reports, and travel itineraries for office executives

Qualifications:

• Must have a Bachelor's degree or equivalent experience
• Minimum of 1-2 years of experience in professional services in an administrative or operational capacity
• Must have the ability to maintain professional demeanor and to speak professionally to office executives
• Must be able to perform successfully in a fast-paced and customer service oriented environment
• Exceptional communication and interpersonal skills
• Proficient skills in Microsoft Office Suite