Addison Group

Administrative Assistant/Receptionist

3+ months agoRockville, MD

Our client is seeking a sharp and dedicated entry level Administrative Assistant to support Senior staff and ad hoc projects.

What we are looking for:

  • 1-2 years of administrative or internship experience
  • Proactive, self-starter and eager to learn

If this sounds like you, keep reading!

Primary Responsibilities:
  • Primary responsibilities include assisting in the office reception area (e.g., answering phones, greeting visitors, etc.) and providing comprehensive administrative support in the office.
  • Specific duties include:
    • Maintain a professional office environment for staff and tenants to ensure appropriate levels of organization, efficiency, and cleanliness
    • Direct the flow of guests and correspond with clients
    • Answer and direct phone calls; check emails
    • Set up meetings and events; send out correspondence/preparing meeting minutes
    • Maintain and manage the office calendar and schedule meetings and client presentations
    • Update program database and use internal software
    • Procure office supplies and take inventory
    • Process mail and packages
    • Set up and maintain client files
    • Produce periodic, complex reports and present results
    • Interface with vendors and serve as main point of contact for external vendors
    • Execute communications with stakeholders
  • Develop working relationships with clients, vendors, and internal staff
  • Responsible for minimal executive assistant duties, including: internal and domestic travel arrangements, expense reports, and travel itineraries for office executives

Qualifications:
  • Must have a Bachelor's degree or equivalent experience
  • Minimum of 1-2 years of experience in professional services in an administrative or operational capacity
  • Must have the ability to maintain professional demeanor and to speak professionally to office executives
  • Must be able to perform successfully in a fast-paced and customer service oriented environment
  • Exceptional communication and interpersonal skills
  • Proficient skills in Microsoft Office Suite