Administrative Assistant

Location: Chicago Region
Category: Administrative
Employment Type: Direct Hire
Contact: Erin.Sholar@addisongroup.com

Addison Group is in search of an Administrative Assistant to support our office in downtown Chicago. Without the support of the Administrative Assistant, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessary legal paperwork is compliant. The successful candidate will understand the time sensitive nature of the requests they receive, and have the ability to prioritize their day to maximize the effectiveness of the team members that they support. They will provide structure within an office to alleviate any additional workload from the management staff. This role will work closely with the managers within an office to ensure compliance, consistency, and efficiency across all channels.

Addison Group is a leading staffing firm based in Chicago, IL that specializes in connecting opportunities and candidates in Administration & HR, Engineering, Finance & Accounting, Financial Services, Healthcare, and Information Technology. Founded in 1999, Addison Group has now established a coast to coast presence, with 22 offices nationwide: Austin, Boston, Charlotte, Chicago (HQ), Cupertino, Dallas, Denver, Houston, Minneapolis, Nashville, New York, Oklahoma City, Philadelphia, Phoenix, Reston, Rockville, San Antonio, San Francisco, Schaumburg, Seattle, Tulsa, and Washington, DC.

Named a Top 50 Fastest Growing Company, Addison Group continues to achieve success and growth while fostering a competitive yet team-oriented environment. Addison Group is an Inavero's Best of Staffing winner for the past six years. Addison Group is focused on organic growth-each year we promote people from within to open new branches and lines of business. Addison Group is a team-oriented work environment with a work hard/play hard atmosphere-Addison has been recognized by many publications as one of the top best places to work for the past five years. Visit our website to learn more: addisongroup.com

Responsibilities:

  • Coordinate with the Regional Administrative Manager for any new polices, updates, or changes to any internal process. Must remain up to date on changes and display knowledge of all aspects of the administrative role.
  • Type and word-process various documents and electronic information, including formatting resumes.
  • Maintaining the teams' postings on multiple job boards (Addison/Indeed/CareerBuilder)
  • Coordinate group meetings; provide support for any necessary detail - food, transportation, materials.
  • Communicate and provide information by relevant methods internally to the team you are supporting.
  • Run background checks using given criteria communicated through individual clients; Maintain communication with our background representative; Follow up with recruiters regarding drug screenings to ensure a timely completion.
  • Implement actions according to administrative policies and procedures.
  • Provide any reporting as requested for any management within the office.
  • Help with lead generation for teams supported.
  • Point of contact for any elevated issues among staff, verticals or vendors.
  • Oversee the onboarding process for temporary candidates by Sending I9s, following up on proper identification documentation, and ensuring the completion of W4s - updating the recruiters, BDMs and Human Resources on any issues that may arise.
  • Front desk coverage when receptionists are out/front desk training with new hires/assisting with coverage for other teams when their admin support is out of office.
  • Assist candidates with any issues they may have regarding missing timecards, payroll, background checks/drug screens, etc.
  • Process unemployment claims and communicate with recruiters in order to collect all relevant information regarding the claimant and claim.
  • Assisting team members with various questions and concerns.
  • Implement actions according to administrative policies and procedures.
  • Research and investigate information to enable strategic decision-making by others, including recruiting and market trends, client profiles and other research as required.
  • Other projects as requested by Addison staff.


Qualifications:

  • Four year degree
  • Professional oral and written communication skills
  • Experience in Microsoft Word and Outlook
  • Experience in a support role


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