Administrative Assistant

Highly prestigious HireStrategy client in the Montgomery County area is seeking a no-task-too-small, hard working Administrative Assistant to support office operations as well as several departments as needed.

Primary Responsibilities:

  • Primary responsibilities include assisting in the office reception area (e.g., answering phones, greeting visitors, etc.) and providing comprehensive administrative support in the office.
  • Specific duties include:

Maintain a professional office environment for staff and tenants to ensure appropriate levels of organization, efficiency, and cleanliness.

Direct the flow of guests and interface with clients.

Answer and direct phone calls, and correspond to emails

Set up meetings and events, send out correspondence/prepare meeting minutes

Manage the office calendar and schedule

Update program database and utilize internal CRM

Procure office supplies and take inventory of office and kitchen supplies

Process mail and packages, and distribute mail accordingly

Responsible for facility management

Set up and maintain client files

Produce periodic reports and presentations

Interface with clients, vendors, and executive members

Execute communications with stakeholders

Other tasks as requested

Qualifications:
  • 1-2 years of experience in a professional office setting as an administrative assistant
  • Has the ability to maintain professional demeanor and to speak professionally to office executives
  • Proficient skills in Microsoft Office Suite
  • Outstanding customer service skills
  • Strong attention to detail


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