Administrative Assistant

Administrative Assistant

Employment Type: Contract-to-hire

Location: Charlotte, NC

Primary Responsibilities:

  • Primary responsibilities include assisting in the office reception area (e.g., answering phones, greeting visitors, etc.) and providing comprehensive administrative support in the office.
  • Specific duties include:
  • Maintain a professional office environment for staff and tenants to ensure appropriate levels of organization, efficiency, and cleanliness.
  • Direct the flow of guests and interface with clients.
  • Answer and direct phone calls, and correspond to emails
  • Set up meetings and events, send out correspondence/prepare meeting minutes
  • Manage the office calendar and schedule
  • Update program database and utilize internal CRM
  • Procure office supplies and take inventory of office and kitchen supplies
  • Process mail and packages, and distribute mail accordingly
  • Responsible for facility management
  • Set up and maintain client files
  • Produce periodic reports and presentations
  • Interface with clients, vendors, and executive members
  • Execute communications with stakeholders
  • Other tasks as requested


  • Qualifications:
  • 1-2 years of experience in a professional office setting as an administrative assistant
  • Has the ability to maintain professional demeanor and to speak professionally to office executives
  • Proficient skills in Microsoft Office Suite
  • Outstanding customer service skills
  • Strong attention to detail
IND 001-002
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ID 408810


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