Organization: Corporate Functions/Workplace
Location: Austin, TX
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Provide executive support to various executives with complex organizational responsibilities. Independently complete assigned non-routine tasks to meet goals and may work in a team environment. Serve as the primary support and act as a liaison between the executives and their organization. Support the operations of the local office.
Job Summary:
Key Responsibilities:
Administrative Support Provide Executive
- Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
- Compile, process and analyze data based on research objectives and prepare reports •Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the executive
- Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
- Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
- Leverage Accenture's business and technology strategies
- Identify and analyze trends in concepts and technologies as well as process improvements affecting the workplace arena, implementing each as appropriate •Oversee the business operations of real estate and workplace-related services including management and support of financial, operational and quality metrics
- Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable.
- Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).
- Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.
- Arrange conference calls, video conferences or data conferences occasionally involving a global audience
- Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive's availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
- Keep current and be knowledgeable on Accenture's tools and technology. Educate executives on new and existing technology / processes in order to support Accenture's overall strategy
- Develop relationships with executives' clients and their Executive Support
- Review and sort paper-based and electronic mail, identify/take action required where appropriate
- Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
- Provide telephone support (i.e. answer calls promptly and courteously). Act as executives' representative to independently handle calls
- Maintain contact and email distribution lists
- Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines
- Provide space and service support
- Develop and deliver workplace services and solutions at the right cost to meet business needs
- Provide strategic direction for management of real estate and workplace-related solutions and services for Accenture globally, including: Security and safety programs and operations to support safeguarding of our people and property
- Real estate portfolio management
- Executive support •Facility and office operations
- Travel, events and destination services
- Records Management
- Creative Services
Read Less
Qualifications
Basic Qualifications:
- High level of professionalism with a good executive presence-demonstrated poise, calm under fire
- Proactive business partner-demonstrated customer service mentality, assuming ownership over solutions while maintaining flexibility and adaptability
- High level of energy and love of work and business-genuine interest in business and willingness and desire to learn our business
- Self-starter-demonstrated ability to work independently and assume greater responsibilities over time
- Critical thinker and problem-solving skills-independently overcomes roadblocks
- Collaborative with high EQ-able to engage a diverse set of stakeholders, understand different viewpoints, build long-term relationships and create collaborate team environment
- Team player-desire to work as a team player while accepting substantial individual responsibility
- Technology savvy with an interest in new generation technology-comfortable doing things a different way, trouble-shooting and recommending new technology
- Discrete-ability to work with highly confidential material and maintain confidentiality
- Continuous learner mindset-desire to grow quickly with a commitment to excellence
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