Executive Assistant - Executive Support Analyst (San Jose)

Organization: Corporate Functions/Workplace Management & Solutions

Location: San Jose, CA

Join Accenture and help transform leading organizations and communities around the world. The sheer scale of our capabilities and client engagements and the way we collaborate, operate and deliver value provides an unparalleled opportunity to grow and advance. Choose Accenture, and make delivering innovative work part of your extraordinary career.

People in the Corporate Function career track contribute to the running of Accenture as a high- performance business through specialization within a specific functional area, and grow into internally focused roles by deepening their skills and/or developing new skills within an internal functional area.

Workplace Management and Solutions professionals provide space and service support solutions for all Accenture people and businesses globally, running Accenture's workplace as a robust business function leveraging Accenture's business and technology strategies.

Job Description:

  • Manage complex calendars of Executives (including extensive rescheduling) via Outlook.
  • Arrange and coordinate meetings/conferences. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).
  • Follow-up on action items and provide status report to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate.
  • Coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of Executive's availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
  • Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).
  • Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the Executive.
  • Arrange conference calls, video conferences or data conferences occasionally involving a global audience.
  • Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
  • Keep current and be knowledgeable with Accenture's tools and technology.
  • Develop positive relationships with Executives' clients and their Executive Support Associates.
  • Maintain contact and email distribution lists.
  • Distribute office wide communications (monthly e-postcard, etc).
  • Update internal Accenture media with office events and information (The Circle, Stream, etc).
  • Intermediate to advanced skills with MS Office, SharePoint, OneNote and OneDrive are strongly preferred.

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